Key Responsibilities (KRAs): 1. Calendar & Schedule Management * Manage and maintain complex calendars for the MD and leadership team * Coordinate internal and external meetings across * Prioritize appointments and ensure optimal time management* Handle last-minute changes and schedule conflicts efficiently 2. Travel & Logistics Management * Plan and coordinate domestic and international travel (flights, visas, accommodation,transport) * Prepare detailed travel itineraries and briefing documents * Manage travel budgets and ensure cost optimization * Handle travel-related contingencies and on-ground coordination 3.
Meeting Coordination & Documentation * Schedule and organize leadership meetings, board meetings and reviews * Attend meetings and prepare accurate Minutes of Meeting (MOM) * Track action items and ensure timely follow-ups * Prepare presentations, reports and briefing notes for meetings 4. Event & Engagement Management * Plan and execute company events, annual day & offsites activities * Coordinate with vendors for events, conferences and corporate gatherings * Manage budgets, logistics and end-to-end execution of events * Ensure high-quality experience and brand alignment 5.
Stakeholder & Communication Management * Act as a point of contact between MD, leadership team and internal/external stakeholders * Draft professional emails, communications and announcements * Maintain confidentiality and handle sensitive information with discretion * Build strong working relationships across departments 6. Administrative & Operational Support Manage documentation, records and executive correspondence* Support in preparing MIS reports, dashboards and data analysis * Coordinate with cross-functional teams for business updates * Assist in project tracking and execution support 7.
Office Coordination & Process Improvement * Streamline administrative processes and improve efficiency* Liaise with vendors, travel agencies and service providers * Ensure smooth day-to-day functioning of executive office * Identify areas for automation and process enhancement experience 10 working at a client of randstad india null