(ID: 2026-3479) Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries.
We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Executive Assistant to join our vibrant team at the National Institutes of Health (NIH) supporting the National Library of Medicine (NLM) in Bethesda, MD. Benefits We Offer: 100% Medical, Dental & Vision Coverage for Employees Paid Time Off and Paid Holidays 401K match up to 5% Educational Benefits for Career Growth Employee Referral Bonus Flexible Spending Accounts: Healthcare (FSA) Parking Reimbursement Account (PRK) Dependent Care Assistant Program (DCAP) Transportation Reimbursement Account (TRN) Overview: The Executive Assistant will independently provide administrative support services to satisfy the overall operational objectives of the National Institutes of Health, National Library of Medicine, Office of the Director (OD), Office of Administration (OA).
The primary objective is to provide services and deliverables through performance of executive calendar management, front office support, travel planning and execution in NIH travel systems (GCE and Go.gov), and general administrative Responsibilities: Effectively manage and maintain the calendar of the NLM Executive Officer and NLM Deputy Executive Officer, ensuring accuracy, coordination, and seamless scheduling.
Deliver high-quality general office support for the NLM OA in a timely and efficient manner, contributing to the smooth operation of the office and overall mission effectiveness. Provide administrative and technical support to internal and external customers. Provide administrative and procedural support, collaborating with personnel in making logistical and travel arrangements for NLM OD staff. Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, Teams, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
Assist with audit reports for NLM timekeeping. Maintain knowledge of current regulations, policies, and procedures concerning general administration, organization, procurement, travel, personnel, etc. Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation. Develop, maintain, and update documentation, databases, and spreadsheets for personnel, budget, and travel actions.
Provide travel support to staff in all tasks associated with travel. Review staff travel for accuracy and stay current with the NLM-specific processes and systems; the latest Federal Government travel processes and procedures; the Concur (CGE) and Go.gov travel systems, and other aspects of the job as needed. Prepare and process domestic, foreign and sponsored travel requests, leave authorizations and vouchers; ensure compliance with Federal regulations; input and track travel information.
Prepare requisitions for purchase of office supplies and miscellaneous items; maintain office records including office procurements and reimbursement procedures. Enter requests for office supplies and registrations using POTS. Process and track order requests using government systems (i.e., POTS) on behalf of NLM OD staff. Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/