Medical Staff Coordinator

Description JOIN OUR TEAM! Spanish and Karen bilingual applicants encouraged to apply for any open positions in which you are qualified. Reports To: President/CEO Status: 80 hours per two week pay period Shift: 8:00 am - 4:30 pm Job Schedule: Full time Weekly Hours: 40 hours Pay/Benefits: HRMC offers a competitive salary and benefits package. Position Purpose: The Medical Staff Coordinator provides administrative and coordination support for HRMC's medical staff and provider-related functions.

This position serves as a primary liaison between HRMC providers, hospital leadership, outside credentialing services, and other external agencies. The Medical Staff Coordinator coordinates and tracks provider credentialing and enrollment information, maintains provider call schedules, supports Medical Staff and Medical Executive Committee activities, assists with provider scorecards and quality information, and maintains accurate and current provider records.

This position works closely with physicians, advanced practice providers, the CEO, CFO, COO, and other hospital departments to support effective medical staff operations. Medical Staff & Credentialing Coordination: Serves as a primary administrative contact for physicians and other providers regarding medical staff activities and information. Works closely with HRMC's outside credentialing and enrollment company to coordinate, provide, receive, and track information necessary for provider credentialing and recredentialing and payer enrollment.

Maintains accurate and current provider information, documentation, and records in accordance with hospital processes and confidentiality requirements. Tracks credentialing activities, expirations, outstanding information, and other provider requirements and communicates needed follow-up to appropriate individuals. Facilitates communication between providers, hospital leadership, credentialing services, and other departments as needed.

Provider Call Schedule & Coverage: Manages and maintains physician and provider call schedules using AMION. Works closely with physicians and providers to maintain accurate and current call coverage information. Coordinates with outside agencies and hospital leadership to assist with obtaining provider call coverage when needed. Communicates schedule changes and maintains accurate call coverage information for appropriate hospital departments.

Medical Staff & Committee Support: Provides administrative support for Medical Staff and Medical Executive Committee meetings. Prepares and distributes meeting agendas and supporting materials. Attends meetings, records and prepares accurate meeting minutes, and maintains appropriate meeting documentation. Tracks action items and follow-up responsibilities resulting from Medical Staff and Medical Executive Committee meetings.

Maintains organized and confidential medical staff committee records. Provider Performance & Quality Support: Assists the CEO with the coordination, maintenance, and tracking of provider scorecards and related information. Maintains current and accurate information needed for provider performance reporting. Works closely with the COO to coordinate and track physicians and provider information related to applicable quality measures.

Assists leadership with collecting, organizing, and maintaining provider-specific information needed for quality, performance improvement, and other organizational initiatives. Administrative & Provider Support: Develops and maintains positive working relationships with HRMC physicians, advanced practice providers, hospital leadership, employees, and external organizations. Provides general administrative and clerical support related to medical staff functions.

Maintains calendars, correspondence, reports, spreadsheets, files, and other departmental information. Handles confidential and sensitive provider and organizational information with appropriate discretion. Assists with special projects and other medical staff or a