Executive Search Scheduling Coordinator

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in. The Executive Recruitment Engagement Program Coordinator plays a critical role in delivering a seamless, high-touch experience for executive candidates and hiring leaders throughout the recruitment process. This highly visible position is responsible for managing complex interview scheduling, coordinating executive calendars, arranging travel and accommodations, and overseeing all logistics associated with leadership-level recruitment activities.

Serving as a key point of contact for candidates, executives, and stakeholders, this individual ensures every interaction reflects professionalism, hospitality, and exceptional customer service. The coordinator develops detailed interview itineraries, facilitates candidate communications, supports on-campus interview experiences, and provides real-time logistical support to ensure flawless execution.

Success in this role requires exceptional organizational skills, meticulous attention to detail, strong communication abilities, and the ability to thrive in a fast-paced, high-profile environment where accuracy, discretion, and a positive candidate experience are paramount. Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus: 100% paid medical premiums for our full-time employees Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) The longer you stay, the more vacation you’ll accrue!

Longevity Pay (Monthly payments after two years of service) Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... Free financial and legal counseling Free mental health counseling services Gym membership discounts and access to wellness programs Other employee discounts including entertainment, car rentals, cell phones, etc.

Resources for child and elder care Plus many more! Position Summary: This position is responsible for coordinating, communicating and reporting of Human Resources (HR) operational activities including cyclical and project-based assignments. The operations manager assumes accountability for providing high-level coordination support, driving the implementation of initiatives, and devising effective communication strategies.

These tasks may require collaborating with cross-functional teams while utilizing technology solutions to monitor and advance progress. With a primary focus on cultivating positive employee experiences, the Human Resources Administration Program Manager actively seeks opportunities to optimize efficiency of human resources processes to deliver exceptional customer service and enhance the overall employee journey.

They demonstrate resourcefulness in problem-solving, proactively manage multiple projects with meticulous attention to detail, and also contribute to compliance-related tasks such as analysis, coordination, and reporting. The operations manager will serve as a valuable resource in support of HR initiatives, ensuring that scheduled milestones are met. Position Key Accountabilities: Manage high-level meeting coordination and facilitation by ensuring all logistical aspects are organized and communicated concisely.

Coordinate and develop follow-up communication post meetings to stakeholders, fostering effective collaboration and ensuring clear documentation of key decisions and action items. Manage and create effective communication strategies to support information flow from HR to stakeholders while ensuring a strong focus on achieving strategic outcomes. D