Senior Administrative Coordinator in Financial Aid

We are seeking a Senior Administrative Coordinator for our Financial Aid Office. This position will function half the time as a front desk person, handling inquiries and directing students and guests on how to handle issues. The other half of the time, you will be working as an office manager and handling loan due diligence. Mainly, this will involve coordinating correspondence and doing daily deposits.

This role does not require any prior knowledge of financial aid, as most of the functions are clerical. During training, you will work on-site, but after a certain period, you can move to a more flexible schedule with some remote days. You will be working on the twenty-second floor of our University Center Tower in the Medical Center. Hours are standard, and this is a full-time position. It is eligible for all UTHealth Houston benefits.

What we do here changes the world. UTHealth Houston is Texas’s resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in. Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus: 100% paid medical premiums for our full-time employees Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) The longer you stay, the more vacation you’ll accrue!

Longevity Pay (Monthly payments after two years of service) Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... Free financial and legal counseling Free mental health counseling services Gym membership discounts and access to wellness programs Other employee discounts including entertainment, car rentals, cell phones, etc.

Resources for child and elder care Plus many more! Position Summary: Provides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Position Key Accountabilities: Coordinates the day to day business and financial processes. May trend past performance and forecast future financials. Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner. Regularly handles confidential information and sensitive issues. Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes.

Ensures the necessary approvals are secured. Coordinates and schedules Human Resources activities including recruiting and selection for classified staff. Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget. Monitors travel, purchasing, payroll, timekeeping, contracts and grants. Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.

Maintains departmental equipment and space inventories. Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions. Provides approval of purchase requisitions based on established signature authority guidelines. May direct and manage the daily activities of the department/program through administrative staff. May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or departmen