Executive Operations Manager

Are you the person everyone relies on when the stakes are high? The one who sees ten moving pieces, three competing priorities, a packed calendar, and an overflowing inbox and immediately starts organizing a plan. Sound familiar? Keep reading.   This isn’t a traditional administrative role. We’re looking for a strategic partner to the CEO/President and Vice President of Catholic Charities Fort Worth.

You’ll have a front-row seat to the leadership of a fast-moving, high-impact nonprofit dedicated to ending poverty.   You might be a fit if you are... Proactive and independent Analytical and results-oriented Highly organized, but not paralyzed by perfectionism Driven by deadlines and a sense of urgency The person who naturally says "I've got it"   What's in it for you?

Meaningful Exposure: Work directly with executive leadership and gain visibility into strategy, governance, and organizational growth Real Impact: Your work won’t sit on a shelf. You’ll help drive initiatives that impact tens of thousands of families across North Texas Competitive Salary: The role offers a starting salary of $80,000+, along with comprehensive benefits, robust paid time off, and more   Top Accountabilities Executive Operations  Strategic Support Governance Entities Strategy & Engagement  Project Management Strategic Support     What will you be doing in your role?

Executive Operations   Independently manage and triage the President’s and Vice President’s email inboxes, ensuring timely responses, exercising judgment to flag strategic priorities, and maintaining executive-level communication standards.   Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the President and Vice President, exercising discretion regarding content and alignment with leader voice.

  Orchestrate and “run the day” for President and Vice President, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting. Manage complex, high-volume calendars for the President and Vice President, making autonomous decisions regarding scheduling, prioritization of requests and coordination with internal and external stakeholders.

  Strategic Support Anticipate needs of President and Vice President by monitoring workloads, deadlines, and key priorities, proactively identifying risks, conflicts or preparation needs to ensure the leaders are fully briefed and equipped for upcoming commitments.   Serve as a strategic gatekeeper, protecting executive time while maintaining strong relationships across the organization and making determinations regarding access, timing, and follow-up.

  Own preparation for executive meetings, including driving timelines, supporting creation of agendas, curating materials, and guiding post-meeting follow-through to drive results.   Governance Entities Strategy & Engagement Serve as the operational owner for governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimal direction required from the President and Vice President.

Prompt the President and Vice President to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so executives don’t need to manage the process themselves.   Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions and follow‑up tasks.

  Project Management Strategic Support Support the implementation of project management best practices for cross‑functional initiatives led by the President and Vice President, exercising judgment to organize workstreams, timelines, and alignment across te