Maintenance Admin Clerk

Maintenance Administration/Clerk Department: Maintenance Reports to: Director of Maintenance Compensation: Hourly   $17 USD Status: Non-Exempt   1. Job Purpose/Objective: The primary function of this position is to provide administrative support to the Maintenance division and ensure that all paperwork (work orders, invoices, payroll, billings, updated abstracts, current DOT physicals, renewal of TB tests, etc.) is processed to the various departments in a timely fashion.

2. Essential Job Functions: Incumbent may perform any or all of the following: Office duties: Review and audit, input all employees’ hours for payroll At end of month- calculate, review, audit mileage of all vehicles Answer all incoming calls Process/file employee requests for time off Ensure all qualifying documents are updated and current on file and copies sent to HR Input/file NOW’s, NTP’s, Accident Reports Fill out NTP’s for vacations, sick leave for F/T employees Process all work orders and invoices for maintenance Update employee profile (phone numbers, addresses, name changes, etc.) Organize, update, and maintain all maintenance related paperwork and documentation Assists employees to update tax, Medical, Dental information and forwarding to proper dept.

After charters- match with reservation forms Collect and deposit funds for C.O.D Charters present and future fill in log and send to accounting Cross check expended fuel slips and file Reconcile all invoices and work orders Order and stock parts and all inventory items Any/All inventory management processes Attend all meetings- staff Performs other duties as assigned. 3. Essential Skills (Minimum qualifications individual must possess when entering position) – i.e.

skillsets, education, certifications, etc. High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience Must be computer literate (able to utilize and maneuver through windows applications) Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation Must be able to adapt and learn new computer software and applications Able to type 40+ wpm Able to utilize calculator and various office machines Must be able to work flexible shifts Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form Ability to effectively present information in one-on-one and small groups Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines Promotes mutual respect, keeps workplace clean and safe, supports safety programs 4.

Working Conditions/Job Environment Ability to calculate figures and amounts such as discounts, interest, commissions, percentages Must be able to sit for long periods of time Must have excellent hand-eye coordination Sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force occasionally Be able to stoop, bend, reach, lift Expressing or exchanging ideas by means of the spoken word Ability to receive detailed information through oral communication, and