This position is located at the Palo Alto VA Medical Center, in the Nutrition and Food Service (N&FS) department. The primary purpose of this position is to serve as the Supervisory Administrative Officer (AO) for N&FS and is responsible for coordinating and monitoring all N&FS administrative programs. Major duties: The Administrative Officer at this level (GS-11) has supervisory responsibility for all office staff and has authority to make changes to the administrative programs to support NFS goals.
Major duties and responsibilities include: Oversees and facilitates the administrative management for Nutrition & Food Service. Provides technical and administrative supervision to a Budget Technician, Program Support Assistant (OA), and administrative support staff. Manages the incentive awards program. Carries out Equal Employment Opportunity policies and program activities. Develops indicators, monitors and compiles data collection and analysis, and corrects actions and prepares related reports Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division. Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs.
Serves as the department's Automated Data Processing Application Coordinator (ADPAC) and Contracting Officer's Representative (COR). Manages, monitors, coordinates, and provides regulatory guidance on all personnel actions, organizational structures, and position management for the Service. Reviews, interprets, and provides recommendations for the revision of regulatory guidelines, policies, and standing operating procedures pertinent to personnel administration and all Service operations.
Participates in the planning for budgeting needs and financial management for Nutrition & Food Service. Attends budget calls, reviewing guidelines and instructions in order to brief managers on schedules and data requirements. Coordinates with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies. Reviews office needs in order to plan and develop budget data and justification for review and approval.
Performs other related duties as assigned. Work Schedule: Full-Time; Monday-Friday 8:00 am - 4:30 pm or as determined by the supervisor. Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD99863S Requirements: You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing-designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Must pass a pre-employment physical examination. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement.
As a condition of employment for accepting this position, you may be re