Executive Assistant Senior

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department: GG_Parks, Recreation and Cultural Affairs: Parks, Recreation and Cultural Affairs Administration Salary Range Minimum: $25.00 Salary Range Maximum: $40.41 Closing Date: 09/23/2026 Job Details: This is a permanent full-time position working 40 hours per week with the Department of Parks, Recreation and Cultural Affairs (PRCA). It will support the Assistant Director within the Administration Division of the department.

The Administrative Division handles department-wide tasks including budget, contracts, accreditation, master planning, customer service, as well as special projects. Duties assigned to this position include management of public records requests through JustFOIA and managing agenda items in eScribe. PRCA provides a fast moving and exciting environment that provides integral services to our neighbors.

Successful applicants for this position will be highly organized, be able to anticipate opportunities and issues, be detail oriented, be an effective communicator and be able to work on multiple projects/tasks simultaneously. They will also be technologically savvy and adaptive to changing priorities. To be considered for this position you must take and pass the City of Gainesville: -Excel **IF YOU HAPPEN TO FAIL YOUR TESTING, YOU MAY RETAKE THE TEST AS LONG AS IT IS BEFORE THE DEADLINE** To schedule testing please contact CareerSource North Central Florida by emailing [email protected] your request.

They are the test administrators and will be able to assist you with your assessments. *PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS* This testing is done online. Testing is due by EOD 9/23/26 These are mandatory assessments and must be completed for further considered for this position. ***Test scores are good for 1 year*** If you have completed testing in the past year, please ensure your scores are attached to your application before submission!!

THIS POSITION REQUIRES A DRIVER"S LICENSE Job Description: SUMMARY This is advanced, diversified, often confidential and moderately complex administrative and staff work supporting a senior level manager who oversees diverse activities within their department. Duties require some independent judgment through the application of problem solving, decision making, dependability and initiative and the ability to process and resolve various departmental issues.

Positions allocated to this Classification may assign and review the work of Staff Assistants and Staff Specialists. Duties must be performed at a high level of competence and require discretion and judgment with respect to matters of significance. Positions allocated to this classification report to a senior level manager of a department with multiple divisions (who is a member of the Executive Team)..

Work is performed under general supervision and is normally reviewed upon completion. Work in this class is distinguished from higher classes by its lack of managerial responsibility and from lower classes by its coordination of administrative activities, latitude for discretion and decision making, supervisory responsibility and work of a confidential and sensitive nature. EXAMPLES OF WORK** **This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.

The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inher