Administrative Assistant

Primary City/State: Mesa, Arizona Department Name: Fac Opns-AZ East 2-Corp Work Shift: Day Job Category: Administrative Services Great options and opportunities. We’re certified as a Great Place To Work® and are looking for professionals to help us make Banner Health the best place to work and receive care. Apply today! Arizona is a year-round destination. Sunny skies and low humidity prevail 300 days a year across the state.

From awesome natural wonders to culinary treats, tribal lands, vibrant cities, world-class resorts, renowned golfing and historic Western towns, there are some truly breathtaking moments to be had in the Grand Canyon State. This Administrative Assistant role offers the opportunity to play a key part in supporting day-to-day operations by managing correspondence, scheduling, and department communications.

You'll handle confidential information with professionalism while collaborating with a diverse range of colleagues, physicians, and stakeholders. If you're a proactive problem-solver with strong communication skills, we'd love to have you on our team! Schedule : Monday through Friday working 7AM to 330PM at Banner Baywood Medical Center. You will support team members at Banner Baywood, Banner Gateway, and Banner Ironwood Medical Centers.

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.

POSITION SUMMARY This position provides clerical and administrative services and assistance requiring occasional discretion and judgment. CORE FUNCTIONS 1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor. 3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.

4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings. 5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions.

May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary. 6. May open and screen mail directed to supervisor.

Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager. 7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to. 8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

9. This position primarily focuses on sup