Assistant Project Manager - ECSI

Job Description Summary The Assistant Project Manager – Limited Energy supports the Project Management team in the administration, planning, coordination, execution, financial tracking, and closeout of limited energy/low-voltage construction projects. This role works closely with Project Managers, field leadership, customers, general contractors, engineers, architects, subcontractors, vendors, and internal teams to help ensure projects are completed safely, efficiently, on schedule, within budget, and in alignment with company quality standards.

The Assistant Project Manager may manage assigned project responsibilities independently while supporting Project Managers on larger or more complex projects. This position provides a growth path within the project management organization and requires strong organizational, communication, technical, and customer-service skills.

 Job Description: Role & Responsibilities Assist Project Managers with project handoff, pre-planning, and coordination activities involving estimating, sales, design, engineering, technical solutions, service, field leadership, and other internal teams.

Review project documentation, including specifications, addenda, drawings, estimates, proposals, takeoffs, bills of materials, and scopes of work for completeness and accuracy. Assist in developing, maintaining, and updating project schedules based on customer requirements, general contractor schedules, construction progress, and field installation needs. Support labor planning and forecasting by tracking project development, productivity, installation progress, and labor needs; coordinate labor requests with field leadership.

Assist in supervising and coordinating general foremen, foremen, and field crews in accordance with executed contracts, union agreements, Company policies, procedures, safety expectations, and quality standards. Maintain and develop strong working relationships with customers, architects, engineers, general contractors, other trades, subcontractors, vendors, and project stakeholders. Assist with preparing and maintaining project files, correspondence, schedules, reports, meeting notes, logs, and other project documentation.

Support design and engineering teams by providing information needed for submittals, cut sheets, shop drawings, design progress meetings, and installation planning. Assist with obtaining and tracking required permits for assigned scopes of work. Support Project Managers in monitoring project budgets, costs, committed expenses, forecasts, and overall financial performance. Assist with regularly scheduled project billing, billing documentation, and billing-related communication.

Maintain project reporting requirements, including project start and end dates, backlog updates, progress reports, productivity information, and KPI comments. Conduct job site visits to monitor project progress, identify issues, verify compliance with safety and quality expectations, and support field personnel. Assist with the preparation, pricing, coordination, tracking, and submission of change orders.

Create, coordinate, track, and submit RFIs through appropriate channels as necessary. Coordinate material procurement, purchase order requests, subcontract requests, committed purchase orders, and blanket purchase orders as assigned. Track materials to ensure availability for installation; verify delivered materials, coordinate deliveries and storage needs, and assist with returns or RMAs when required.

Coordinate vendors and subcontractors to ensure they have current schedules, project expectations, and required project information. Assist with project kick-off meetings and provide field leadership with documentation, schedules, material information, and installation expectations needed for successful project execution. Support field personnel by helping resolve issues and coordinating required resources, tools, equipment, material, engineering support, and technical support