NICU Desk Associate: Mercy St. Louis

Find your calling at Mercy! Join Our NICU Team and Gain Valuable Neonatal Experience! Are you a nursing student interested in a future career in Neonatal Intensive Care (NICU) or pediatric nursing? This is an exceptional opportunity to gain hands-on exposure to a highly specialized care environment while working alongside NICU nurses, physicians, and interdisciplinary healthcare professionals. As a NICU Desk Associate, you'll play a vital role in supporting our team, assisting families during some of their most important moments, and developing valuable clinical and healthcare experience that can help prepare you for a future nursing career.

Position Details: Position Summary The NICU Desk Associate serves as the first point of contact for NICU parents, families, visitors, and healthcare team members. This role provides both direct and indirect patient care support under the supervision of a Registered Nurse while also performing clerical, receptionist, patient support, inventory management, and unit coordination duties. The ideal candidate is detail-oriented, compassionate, organized, and thrives in a fast-paced healthcare environment.

This role offers meaningful interaction with newborns, families, nurses, physicians, and support departments throughout the hospital. Schedule Day Shift: 6:00 AM - 6:30 PM Combination of weekday and weekend shifts Must be available to work a minimum of 24 hours per week Why This Position Is Great for Future NICU Nurses Gain exposure to the NICU environment and neonatal patient care workflows Work closely with experienced NICU nurses and physicians Build knowledge of medical terminology, documentation, and patient care processes Develop professional communication and healthcare coordination skills Strengthen your resume for future RN, NICU RN, or pediatric nursing opportunities Learn how a multidisciplinary neonatal care team collaborates to provide exceptional patient care Key Responsibilities Family & Patient Support Serve as the primary welcoming presence for NICU families and visitors Assist in creating a compassionate, supportive environment for newborns and their families Promptly communicate patient and family needs to nursing staff Support patient admissions, transfers, and discharge processes Prepare patient care areas for admissions Clerical & Administrative Support Answer multiple phone lines and route calls efficiently Receive and relay messages to appropriate staff members Process new and revised physician orders Maintain patient records and ensure documentation is complete and accurate Assemble admission packets, education materials, and NICU family resources Retrieve, organize, and maintain prenatal, referral, consent, and hospital records Manage census records and patient tracking systems Enter, update, and retrieve information from hospital computer systems Process departmental billing and charge entry functions Coordinate communication with ancillary departments and healthcare teams Unit Operations & Supply Management Monitor, organize, and restock supplies throughout the NICU Prepare patient rooms and admission spaces Maintain chart forms, paper supplies, and department resources Deliver and transport equipment and supplies throughout the hospital Assist with inventory management and cost-conscious supply usage Support quality control and unit readiness activities Equipment & Instrument Support Clean, disinfect, prepare, and organize equipment, instruments, and supplies according to hospital policy and manufacturer guidelines Inspect equipment and identify items requiring repair or replacement Coordinate equipment distribution, transportation, and maintenance processes Ensure proper handling of clean and soiled supplies Environment of Care Help maintain a clean, safe, and organized NICU environment Perform daily, weekly, and monthly cleaning duties as assigned Maintain workstations, support areas, and patient care spaces Ensure equipment is cleaned, tested, an