Finance Specialist, Asset Management

Overview: RMIT Vietnam is seeking a Finance Specialist, Asset Management is responsible for maintaining accurate asset records, processing asset transactions, managing stocktakes, and preparing reconciliations and reports to ensure compliance with accounting standards, tax regulations, and RMIT policies. The role works closely with cross-functional stakeholders to support asset lifecycle management, audit readiness, data integrity, and continuous improvement of asset management processes across the university.

WHY JOIN RMIT VIETNAM? At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment. Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile. WHAT WE OFFER Competitive remuneration VND package for Vietnamese candidates.

13th month Tet bonus Private Health insurance for you and your family, plus Personal Accident Insurance Other benefits Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays) Professional development and career advancement Access to state-of-the-art facilities and resources A vibrant and diverse campus life and more! POSITION SUMMARY The Finance Specialist, Asset Management, is responsible for supporting day-to-day asset management activities within Finance Operations.

The role maintains asset records, supports asset transaction processing, prepares reconciliations and reporting, coordinates stocktake activities, maintains supporting documentation, updates Workday asset data, and supports audit, tax and compliance readiness. The role supports the Finance Manager, Asset Management in maintaining accurate, complete and properly supported asset records that are reconciled to the general ledger and maintained in accordance with RMIT policies, Vietnamese Accounting Standards, Australian Accounting Standards Board requirements, and relevant tax and compliance obligations.

The role provides technical and operational support across fixed assets, leased assets, tools, inventory, capital expenditure and construction-in-progress. It works closely with Accounts Payable, Procurement, Property Services, ITS, asset custodians and other stakeholders to obtain information, resolve data discrepancies, and maintain reliable asset records for Finance Operations. Key Accountabilities Summary 1.

Asset Management Maintain accurate and complete all university asset records across campuses within the financial system for fixed assets (including buildings, machinery, computers, and equipment), intangible assets, leased assets, tools, inventory, capital expenditure, and construction-in-progress, in compliance with both VAS and AASB. Responsible for asset transaction processing in Financial systems, including asset additions, capitalisation, transfers, disposals, write-offs, depreciation, amortisation and related asset movements based on approved documentation and Finance procedures.

Manage asset registration, tagging, classification, and inventory activities to ensure data integrity across the asset management system and related systems and functions, such as ITS, PS, etc. Review and validate supporting documentation for asset-related transactions, including purchase documentation, approvals, contracts, invoices, payment evidence, capitalisation, and disposal/write-off records.

Identify documentation gaps, unusual transactions, classification issues, incomplete asset information, or potential non-compliance, and coordinate resolution with relevant stakeholders, escalating complex matters to the Finance Manager, Asset Management. Undertake other duties as assigned by the line manager. 2. Reporting Responsible for monthly asset-related reporting and reconciliations in compliance with VAS and AASB.

Responsible for monthly and year-end asset accounting close activities, including dep