Overview: RMIT Vietnam is seeking a Procurement Officer supports and optimizes procurement operations at RMIT Vietnam, serving as a key functional user of procurement systems while managing procurement-related inquiries, reporting, and process governance to ensure efficient and compliant purchasing activities. Based within the Central Procurement team, the role also coordinates sourcing events, procure-to-pay processes, stakeholder engagement, training initiatives, and operational projects to deliver value-for-money outcomes and continuous improvement across the University.
WHY JOIN RMIT VIETNAM? At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment. Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile. WHAT WE OFFER Competitive remuneration VND package for Vietnamese candidates.
13th month Tet bonus Private Health insurance for you and your family, plus Personal Accident Insurance Other benefits Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays) Professional development and career advancement Access to state-of-the-art facilities and resources A vibrant and diverse campus life and more! POSITION SUMMARY Procurement Officer is responsible for functional role in the RMIT financing system of the procurement related processes.
The position also executes the procurement enablement and operational projects directed by the Procurement Operations and Enablement Manager. Key Accountabilities Summary 1. Procurement functional system support Perform the assigned role in the RMIT financing system to support the procurement related business process. Represent department to communicate with stakeholders on the queries related to procurement function on systems including but not limited to Workday, Travel systems, Service Connect, Service Now.
Distribute and follow-up with internal team members to ensure standard service level for procurement functional systems. Maintain effective enquires allocation and response/communication with stakeholders on procurement functional system. Coordinate to check-up and update procurement information on the RMIT Vietnam Service Connect site according to the University’s policies and procedures. 2. Procurement enablement & operational projects support Conduct the sourcing events centrally managed by Procurement department following the Quotation procedure.
Execute the procure to pay administrative activities such as purchase requisitions, purchase order, contract documentation, payment to supplier on ERP system (Workday). Assist the department in delivering the training campaigns on procurement policy and other related special projects. Run & analyse regular and ad-hoc procurement related reports to support the decision-making process on procurement, supplier, governance and enablement strategies.
Prepare internal and external documentation as instructed by the strategic sourcing team in accordance with RMIT policies on procurement and strategic sourcing including but not limited to Tender documents, Strategic procurement plan, Procurement process report and service/good agreement. Provide secretarial/logistic support and facilitate the department meetings such as regular departmental meeting, project meetings.
Contribute to the annual continuous improvement initiatives. Collaborate with team members to promote the team values and enhance the team brand in the university setting. Key Selection Criteria Business Administration undergraduate’s degree or relevant. Min 2-year work experience in the similar or Business Development position. Proven experience of coordinating and execute project and reporting work with complex stakeholder matrix and external parties such as consultants, contractors.
Well-developed skilled in drafting, writ