Senior Legal Operations and Compliance Specialist

Overview: RMIT Vietnam is seeking a Senior Legal Operations and Compliance Specialist to be the operational backbone of our Legal & Compliance team. This is an opportunity to shape efficient legal services, strengthen compliance and drive continuous improvement across a leading international university. WHY JOIN RMIT VIETNAM? At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration.

Working at RMIT means building a meaningful career while creating impact in a high-performing environment. Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile . WHAT WE OFFER Vietnamese candidates Competitive remuneration VND package for Vietnamese candidates. 13th month Tet bonus Private Health insurance for you and your family, plus Personal Accident Insurance Other benefits Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays) Professional development and career advancement Access to state-of-the-art facilities and resources A vibrant and diverse campus life and more!

POSITION SUMMARY The Senior Legal Operations and Compliance Specialist serves as the operational backbone of RMIT Vietnam's Legal & Compliance (L&C) Department. This role functions as the legal office manager, responsible for orchestrating the day-to-day operations of the in-house legal team, ensuring seamless delivery of legal services across the university. The role integrates contract management, legal services support, compliance facilitation, and team operations management.

It acts as a key enabler for the team by ensuring that processes, systems, and administrative functions are managed efficiently, consistently, and proactively. Key Accountabilities summary Contract Management & Compliance  Serve as a first point of contact for contracting queries from internal stakeholders, providing guidance on processes, templates, and procedures; Responsible for in periodic review of the contract templates in place and propose further templates where required;  Review and approve contracts, standard legal templates, and low-risk and medium-risk agreements within defined authority thresholds; escalate complex or high-value contracts to the relevant Senior Manager with a preliminary assessment.

Implement and oversee physical stamp and electronic signature processes to ensure the valid execution of RMIT contracts; Manage the letter of delegation system including routine and ad-hoc ones, to ensure smooth day-to-day operation for RMIT; Responsible for the reporting of required data to MOET and other regulatory bodies under the supervision of Associate Director, Legal and Education Regulatory Compliance.

Coordinate and manage the monthly, quarterly legal update to L&C Department and key stakeholders; Support the university’s compliance with relevant legislative provisions by coordinating and assessing departmental compliance self-assessments; Manage the legislative and policy change communication process, tracking regulatory updates and disseminating relevant information to affected stakeholders in a timely manner; Liaise with relevant government authorities and licensing bodies to support the management of RMIT Vietnam’s operating licences and regulatory submissions Legal Services Workflow Management          Administer and continuously optimize the Service Connect platform for the Legal & Compliance (L&C) Department, ensuring efficient intake, tracking, and closure of all legal service requests.

Triage incoming legal queries and requests, assess complexity and risk level, and assign matters to the appropriate L&C members in a timely manner. Serve as the first- and second-tier point of contact for legal service requests, independently resolving routine and moderately complex queries with accuracy and professionalism. Maintain clear and consistent communication with requesters, providing timely update