GME Institutional Coordinator

Job Description Job Profile Summary ​This role focuses on supporting the education and development of employees or students by developing education, curricula, materials, and programs to support educational growth. In addition, this role focuses on performing the following Higher Education duties: Works directly with clinical and academic staff to design and deliver academic and clinical education.

An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. A specialist level role that requires very advanced knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education.

Works under limited supervision for non-routine situations and may be responsible for leading daily operations, and trains, delegates and reviews the work of lower level employees, and problems are typically difficult and non-routine but not complex. Job Overview This position consults and advises Program Directors and Program Coordinators on accreditation requirements and processes. Assists the Designated Institutional Official (DIO) and Director in the provision of institutional and program-specific oversight and administration of all GME programs.

Provides support for Graduate Medical Education Committee (GMEC) meetings. Coordinates and tracks accreditation activities, to encompass ACGME Program Site Visits, Internal and Special Reviews, and Annual Program Evaluations. Responsible for the systematic management and retention of all institutional and program accreditation files. Monitors and disseminates correspondence from ACGME, and other entities regarding institutional requirements, program accreditation, etc.

Serves as a liaison between GME and ACGME, NRMP, et al., assuring that each program meets deadlines and provides correct information to those entities. Serves as a liaison between the GME office and Program Leadership, focusing on the development and education of Program Coordinators across the institution. Responsible for all onboarding activities, housestaff credentialing and compliance for both the educational programs and the trainees in them.

Job Description Minimum Qualifications: 1. Bachelor’s Degree. 2. Two (2) years of GME experience with ACGME requirements, state licensing regulations, American Boards of Medical Specialties, and ECFMG/Visa experience. 3. Two (2) years program coordinator, program management, medical staff office Credentialing experience. Preferred Qualifications: 1. Master’s Degree in healthcare related field. 2. Certified Training Administrator Graduate Medical Education (C-TAGME).

3. Experience in Healthcare related field. 4. Four (4) years of GME experience with ACGME requirements, state licensing regulations, American Boards of Medical Specialties, and ECFMG/Visa experience. 5. Residency Management Software experience. 6. Experience in data management, including data entry, manipulation, and analysis. Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.

Other duties and responsibilities may be assigned. 1. Works with Accreditation Manager to identify appropriate measures to correct institutional or program deficiencies cited by faculty or residents and establish appropriate communication channels to effect required changes. 2. Assists with monitoring and preparation of program affiliation agreements with outside hospitals as appropriate to assigned programs and establishes effective communication procedures internally and externally to comply with project deadlines and ensure appropriate institutional cash flow.

3. Liaison to ECFMG, Board of Registr