Executive Support Assistant - Targeted

Provide professional executive support to the ICT Leadership Team, coordinating critical activities and day-to-day administration   Support Executive ICT leaders through diary management, meetings, correspondence,   travel   and stakeholder coordination   Salary:   $93,345 - $104,515 +   17% Super  ​ This is a Targeted Aboriginal and Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and Torres Strait Islander people.

As part of our commitment to diversity and inclusion, Aboriginal and Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977. About the opportunity     The Executive Support Assistant provides professional executive and administrative support to the ICT Leadership Team. Working closely with senior ICT leaders and the Executive Support Officer, the role helps ensure day-to-day requirements are managed efficiently,   effectively   and confidentially.

The role requires someone who is proactive and comfortable operating with autonomy ;   anticipating   what is needed, progressing work without waiting for detailed instruction and ensuring important actions do not fall through the gaps. Your key responsibilities will be to:     W orking closely with the ICT Leadership Team and Executive Support Officer to provide a cohesive and efficient service. P roviding executive and administrative support to the ICT Leadership Team.

M anaging incoming enquiries and correspondence,   prioritising   and escalating matters where appropriate. ​ C oordinating meetings, agendas, papers, minute-taking and logistical arrangements. P reparing correspondence, reports,   documentation   and briefing notes. M anaging travel arrangements and itineraries in line with   University   policies and procedures. M aintaining administrative, document and records management systems.

C ontributing to operational improvement activities and effective teamwork   Why work with us   We are committed to creating a culturally safe,   supportive   and inclusive workplace for Aboriginal and Torres Strait Islander staff. Key benefits include:   17% Superannuation G enerous cultural leave and flexible working arrangements   A ccess to Indigenous professional and career development programs, including mentoring, leadership programs, and development funding   p articipation in an internal Indigenous staff network, providing cultural connection, peer   support   and professional development opportunities   YURA network (promoting sharing of experiences, and professional support for Aboriginal and Torres Strait Islander staff members)   T ax-efficient salary packaging options for cars, laptops, and   additional   contributions to your superannuation fund     About you:   Substantial experience providing proactive executive support to senior leaders, preferably in a large and complex   organisation .

Extensive experience managing complex and   frequently   changing executive diaries, including negotiating competing priorities and resolving scheduling conflicts. Demonstrated ability to   anticipate   requirements, work with minimal   direction   and take ownership of matters   through to   completion. Sound judgement and discretion, including the ability to independently resolve day-to-day matters and   identify   when escalation is   required .

Confidence in engaging with senior internal and external stakeholders, following up   actions   and appropriately negotiating or redirecting requests. Strong written communication and attention to detail, with experience preparing correspondence, meeting papers,   reports   and briefing material. A   practical,   adaptable   and solutions-focused approach, with the ability to remain composed and effective as   priorities   change.

S trong capability in Microsoft Office, email,   calendar   and travel-booking systems. How to apply