Grants and Contracts Specialist

Job Posting Title: Grants and Contracts Specialist ---- Hiring Department: College of Education ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Sep 21, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.

We offer robust free training access through LinkedIn Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets. Free access to UT Austin's libraries and museums with a staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Purpose The Research Administrator/Grants and Contracts Specialist is a cooperative individual contributor responsible for managing and coordinating post-award activities for sponsored projects within the College of Education.

The position provides operational, financial, and administrative support related to award management, appointments, transactions, reporting, and compliance, while serving as a key liaison among principal investigators, departments, COERA colleagues, and central university offices. Working collaboratively within the COERA Post-Award team, this role shares responsibility for supporting the College's sponsored research portfolio through a defined constituency assignment alongside a peer Research Administrator/Grants and Contracts Specialist.

The position promotes accurate financial stewardship, effective communication, customer-focused service, and the timely execution of post-award processes to ensure compliance and support the success of the College's research enterprise. Responsibilities ADMINISTRATIVE FUNCTIONS: Provide highly organized and monitored central email inbox coordination, workflow information dissemination, and electronic file record organization.

Provide direct response and management of actions related to role duties and assist with the coordinated response of those actions involving multiple people. Establish and maintain centralized reminder system/task list for important, sponsored project data of financial reports, subaward invoicing, and COERA Post-Award action due dates. Track and follow up on correspondence and pending actions submitted to OSP’s Postaward Liaison.

Provide direct response and management of actions related to role duties. AWARD REPORTING: Coordinate with Assistant Director of Postaward on financial data for sponsor requested financial report of expenditure utilizing a mixture of DEFINE, Workday, and other financial data sources. Support Assistant Director of Postaward on annual and ad hoc sponsor requested financial reporting that contains pre and post award financial data.

POST-AWARD: Provide ad hoc projected expenditure reports to researchers as necessary for appointment and costing planning. Project, document, and perform budget transfers on sponsored research accounts as needed. Coordinate and process postaward account actions (end date adjustments, etc.) as needed. Process subaward invoices. Attend project kickoff meeting and provide guidance on subaward invoicing and other transactional allowability.

Coordinate with Assistant Director of Postaward with OSP Postaward to rectify sponsor invoicing and/or receivables issues, as well as provide cost share, invoicing, and financial reporting guidance. TRANSACTIONS: Provide oversight for sponsored project transaction review requests through COERA. Guide PI in interpreting grant needs and restrictions, costing allocation considerations, and appropriate justification documentation and i