Job at a glance
As part of an ongoing transformation, Polène is looking for an HR Business Partner to support the growth of our local teams in Japan and South Korea, ensuring alignment between global HR policies, local labor regulations, and business priorities. As part of the People & Culture Team and reporting to our Retail HR Partner in Paris, you will play a key role in supporting employees and managers throughout the employee lifecycle, while contributing to organizational growth, performance, and talent development.
Acting as a key HR point of contact for our local teams, you will provide guidance on HR policies and employee relations, oversee HR administration and payroll, support talent acquisition and onboarding, and ensure close collaboration between our Japanese teams and Paris HQ. You will thrive in this role if you enjoy: Partnering with employees and managers Act as the primary HR point of contact for employees, providing guidance and support on HR policies, procedures, and employee relations.
Collaborate with managers and foster a positive workplace culture and ensure alignment with company values. Address employee concerns and mediate conflicts as needed. Supporting performance and talent development Support managers in performance reviews, goal setting, and development plans. Provide coaching and feedback to managers on HR-related matters. Managing payroll and HR administration Coordinate payroll processes with external payroll providers to ensure accuracy and compliance.
Validate payroll data, including timesheets, bonuses, and deductions. Address payroll-related inquiries and resolve discrepancies in a timely manner. Manage employee records, ensuring accuracy and confidentiality of personal and professional information. Oversee employment documentation, including contracts, amendments, and terminations. Support visa and work authorization processes when required.
Supporting talent acquisition and onboarding Act as a partner to the local Talent Acquisition team, providing HR guidance and ensuring recruitment decisions reflect company values and cultural fit. Validate shortlisted candidates for office and retail positions, maintaining alignment with HQ expectations and hiring standards. Share local market insights and feedback to support efficient and high-quality recruitment processes.
Oversee onboarding processes to ensure a smooth integration for new hires. Develop initiatives to enhance employee engagement and retention. Ensuring HR compliance and supporting local operations Ensure compliance with local labor laws and internal HR policies. Maintain accurate HR records and prepare HR reports as required. Oversee day-to-day office management and general services, ensuring a seamless and efficient working environment.
Plan and coordinate events and initiatives that foster collaboration, celebrate key milestones, and enhance the employee experience. Building strong connections with HQ Maintain regular and transparent communication with the Paris HQ HR teams, ensuring alignment on HR policies, processes, and people decisions. Proactively share local HR insights, challenges, and best practices with HQ to contribute to global HR consistency and informed decision-making.
Act as a bridge between the local team and HQ, ensuring strong information flow, visibility, and coherence across regions. You will excel in this role if: You have at least 6 years of HR experience in Japan, ideally within the luxury or high-end retail sector. You hold a bachelor’s degree in Human Resources, Business Administration, or a related field. You have a strong understanding of payroll processes and experience coordinating with external payroll providers.
You have solid knowledge of local employment law, employee relations best practices, recruiting practices, and HR processes. You are able to manage multiple priorities, navigate ambiguity, and adapt to a fast-paced and evolving environment. You demonstrate strong relationship-building, communicatio