Administrative Assistant 1/Trainee- Dance- NY HELPS

Administrative Assistant 1/Trainee- Dance- NY HELPS SUNY Brockport Salary: $49,841.00 Annually Location: SUNY Brockport Job Type: Classified Full-Time Job Number: 2600457 Division: College of Arts and Sciences Department: Dance Opening Date: 09/04/2026 Closing: 9/19/2026 11:59 PM Eastern Bargaining Unit: Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM.

The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning. Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission.

Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport! SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY SUNY Brockport is accepting applications for an Administrative Assistant 1/Trainee. The Administrative Assistant 1 manages secretarial and clerical activities of the Department of Dance; assists the Chair in the day-to-day functioning of the Department; organizes and maintains files, assists in record keeping; property and key control; access the University online resources such as Banner, ARGOS, BI, and Brightspace; gather necessary information to assist the Chair of Dance in class scheduling; and management of multiple budgets and expenditures.

JOB FUNCTIONS Essential Job Functions: Office Management • Drafts faculty/staff meeting agendas and takes minutes • Maintains department Teams and email accounts • Answers all calls to department extension • Maintains office supplies and troubleshoots equipment issues • Onboards adjuncts, TAs, work-study students (paperwork, keys, signage) • Manages work-study schedules and timesheets • Coordinates facilities requests (repairs, surplus, movers) • Coordinates with part-time staff (musicians, piano tuner) • Requests website updates and track changes • Maintains Brightspace for majors/minors • Monitors and collects accreditation data (NASD) • Approves/denies major/minor declarations and advisor assignments • Submits blue forms for course changes, enters permission overrides and registers students for department courses needing approval • Provides department tours to incoming students Purchasing • Manages S&E budget, IFR production accounts, Brockport Foundation accounts, and SUNY Research account for DanceForce • Processes check requests, standard vouchers, deposits, and PCard purchases • Organizes equipment replacement requests (quotes, requisitions) • Assists faculty/staff with reimbursement requests (grants, FSA) • Reviews and submits pre-approval/reimbursement documents • Assists with SUNY Research Foundation and DanceForce purchases • Coordinates with contract specialist for contract renewals with vendors (e.g., G&G Fitness, sewing machine service) • Assists Sankofa tour manager with payments, deposits, and contracts Forms and Typing • Creates and maintains Machforms for reservations and department processes • Drafts letters of agreement for guest artists and residencies • Prepares audition communications (UG and Grad) and monitor Slates • Drafts and maintains LiveWhale events • Runs Argos reports for enrollment, grades, course inquiry and advisor data • Maintains spreadsheets for majors/minors, auditions, and grad