Administrative Assistant, Middle & Senior School

Join a relationship-based school community where your work is valued, your growth is supported, and collaboration is part of everyday work. At The York School, a co-educational independent school in midtown Toronto offering the International Baccalaureate from Junior Kindergarten to Grade 12, you will work alongside dedicated colleagues in an environment grounded in Challenge, Community and Curiosity.

Every role contributes to the school’s mission by helping create an environment where students feel known, challenged and supported. Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment. JOB PURPOSE Reporting to the Middle and Senior School Principal, the Administrative Assistant works collaboratively to provide comprehensive administrative, organizational, and logistical support to the Principal and Vice-Principals.

Ensuring the seamless and efficient operation of the Middle and Senior School by supporting academic tasks and delivering operational procedures, coordinating events and calendars, maintaining student and school records, and serving as key points of contact for staff, students, and families. KEY RESPONSIBILITIES Support the administration of the IB MYP and DP Programs, including uploading student work to ManageBac, IBIS, and Kognity Coordinate logistics, schedules, and events for the Personal Project and other academic programs Assist in maintaining curriculum documents and ensuring alignment with IB and Ministry of Education standards Oversee and update Mandatory Assessment Completion (MAC) records and procedures Maintain the Academic Course Calendar website Provide administrative support to the Principal and Vice-Principals, including managing calendars, coordinating meetings, taking meeting minutes, and handling correspondence Collaborate with the Academic Coordinator, University Counselling, the School Registrar, and other departments to maintain accurate student data and support internal and external communications regarding student achievement Act as the first point of contact for the academic office, addressing inquiries with professionalism and discretion Monitor and document student uniform and lateness infractions and ensure appropriate communication with families and school leaders Manage supply ordering and inventory for school operations and administrative needs QUALIFICATIONS AND SKILLS Post-secondary education in a related field coupled with 3-4 years of relevant work experience in a fast paced environment Has excellent proficiency with information databases Displays a high degree of confidentiality when handling sensitive information Has strong organizational skills and can prioritize, and manage multiple projects and deadlines and adjust priorities accordingly to meet deadlines Excellent written, verbal and interpersonal communication skills Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture Proven strength in fostering respectful, responsive, and professional relationships with students, families, and colleagues, ensuring a service-oriented approach in all interactions Proficiency in navigating a technologically rich school environment, with expertise in Google Workspace considered an asset EMPLOYEE COMPETENCIES At The York School, we seek individuals who demonstrate the following core and role-specific competencies: Flexibility & Adaptability Breadth of Contribution Relationship Focused Service Orientation Communication & Collaboration Inclusivity Integrity & Trust Technical Expertise in Area of Discipline WORKING REQUIREMENTS Occasional early mornings, late evenings, and the possibility of attending camp or overnight trips as needed to support school programs and student experiences WHAT WE OFFER The target