Job at a glance
We are seeking a friendly, confident and highly organised Administrative Assistant to join our friendly and supportive team within a Special Educational Needs (SEN) school. This varied and rewarding role combines reception duties, administrative support for Health & Safety processes, and co-ordination of Education, Health and Care Plan (EHCP) administration. The role is advertised at Grade C; however, we recognise the value of specialist EHCP expertise.
Candidates with proven EHCP Co-ordinator experience and a strong understanding of SEND statutory requirements may be considered for appointment at a higher grade, subject to experience and qualifications. Your core responsibilities will include: Acting as a first point of contact for staff, parents and visitors - providing a welcoming and professional front-facing presence. Supporting day-to-day administration, including data input, filing, printing, minute-taking, and diary support.
Working closely with the Office Manager, the postholder will support the development and implementation of a robust and effective EHCP administration process that meets all statutory requirements. Maintaining accurate records, logs and databases to support efficient school operations. Managing and responding to internal and external communications in a clear, timely and solution-focused way. Handling pupil information with sensitivity and in line with data protection standards.
Bring your organisational skills and initiative to a role that matters, Has strong admin skills, with good attention to detail and excellent organisation. Can work efficiently in a fast-paced, reactive environment with multiple priorities. Is solution-focused, able to stay calm and think clearly when unexpected tasks arise. Works proactively and takes ownership of their tasks, using initiative appropriately.
Communicates professionally and warmly with children, families, and colleagues. Has experience working in administration (school experience is helpful, but not essential). Has proficient skills in Microsoft 365 and is open to learning new systems - we use Microsoft 365, Arbor, CPOMS, Earwig, and Medical Tracker.