Job at a glance
Job summary The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army. This position is advertised at 37 hours per week. Job description The post holder is responsible to the Quartermaster (QM) and Regimental Quartermaster Sergeant (RQMS) for supporting a range of logistical and administrative activities, contributing to the effective and efficient operation of the department.
Key responsibilities: Provide administrative and clerical support to the Quartermaster (QM) Department, including support to the Chain of Command. Manage arrival, transfer and discharge procedures, ensuring records are maintained accurately and in a timely manner. Support weekly and monthly administrative close-down procedures. Undertake general office duties, including managing post, photocopying and document preparation.
Maintain office supplies and departmental publications. Manage departmental archives and monitor document retention, expiry and destruction requirements. Complete training and operate new and emerging systems as required. Assist with audit preparation and support audit activity as required. Complete the Inventory User Course and any additional mandatory online training. Act as the departmental demander for Contracting, Purchasing and Finance (CP&F) activities.
Process and manage spectacle prescription requests on behalf of the department. Provide administrative support to help address logistical shortfalls when directed by the Quartermaster (QM) or Regimental Quartermaster Sergeant (RQMS). Person specification Essential skills required: Experience working in an administrative, clerical or business support role. Strong organisational skills, with the ability to manage and prioritise a varied workload.
Good IT skills, such as Microsoft 365 applications such as Outlook, Word and Excel. Excellent written and verbal communication skills. Good attention to detail. Ability to work effectively as part of a team and build positive working relationships. Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Working Together Managing a Quality Service We only ask for evidence of these behaviours on your application form: Communicating and Influencing Benefits Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides (opens in a new window). The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance. Other benefits for Army civil servants include: 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service Highly competitive pension scheme Personal and professional development of skills Alternative working patterns for many roles Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
Enhanced parental and adoption leave 6 days special leave per year which can be used for volunteering activities Learning and Development We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. W