Business Administrator (BA) People Hub

The jobholder will provide administrative support within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes, maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities. Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties: Undertake a share of the transactional activity associated with the People Hub.

This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager: o Training Attendance Management Staff Well Being Detail Self Assessment Reporting (SAR) engagement HR - Entry & Exit Processes Staff Engagement SPDR markings Staff availability for escorts NVQ facilitation requests Staff Engagement Survey Payment Plus hours Staff Reward and Recognition Work Life Balance Staff Leave Vetting Contact Point Immunisation/First Aid co-ordination Undertake other administrative tasks including: Organise, produce and maintain accurate records for area of work Act as contact point for all communications to the team.

Prioritise and distribute communications to the appropriate person or relevant department in establishment Complete monitoring returns for area of work Input requisitions on to the finance database and process requisitions for defined area of work Co-ordinate any awareness sessions for area of work Prepare paperwork for checking by manager, conducting initial checks as required Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required Collate information relating to relevant Service Delivery Indicators (SDIs) Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder., An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Hours of Work (Unsocial Hours) Allowances 37 hour working week. Behaviours Changing and Improving Communicating and Influencing Working Together Managing a Quality Service Delivering at Pace, The role is available at all T&S locations listed in the advertisement. You must live within 75 minutes of your T&S location. The successful candidate will be required to attend the office a minimum of three days per week.

Due to the nature of the role, there may also be a requirement to travel throughout the region as required. Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

This will be discussed and agreed on the completion of