eThekwini Municipality Administration Officer Vacancy 2026

eThekwini Municipality, one of South Africa's largest metropolitan municipalities serving the greater Durban region in KwaZulu-Natal, is seeking a competent and detail-oriented Administration Officer to join its team. This is a pivotal operational role responsible for ensuring that procurement processes, supplier relations, asset controls and divisional administration functions run smoothly, compliantly and efficiently.

The successful candidate will play a central role in maintaining governance standards and supporting service delivery objectives across the branch. Key Responsibilities Administer the circulation, tracking and filing of procurement documents within the branch, ensuring compliance with municipal supply chain management policies and procedures. Administer and monitor the timely submission of monthly supplier statements within the division, following up on outstanding items and resolving discrepancies to maintain accurate financial records.

Investigate and address queries raised by law enforcement agencies, providing appropriate guidance, documentation and audit verification to facilitate resolution in line with applicable legislation. Control and maintain an effective stock and asset management process, including the accurate recording, safekeeping, reconciliation and disposal of municipal assets and inventory. Administer and enforce physical access control measures to the division, ensuring the safety and security of staff, visitors and municipal property at all times.

Supervise, lead and direct the administration functions of the branch, setting performance standards, delegating tasks and providing day-to-day guidance to administrative support staff. Prepare and maintain administrative reports, correspondence and records to support management decision-making and audit readiness. Identify gaps or inefficiencies in administrative systems and recommend improvements to enhance service delivery and operational effectiveness.

Requirements & Qualifications Essential: Grade 12 (NQF Level 4) or an equivalent qualification, supplemented by a formal certificate in Administration or a related field. Essential: A minimum of 3 years of relevant work experience in an administrative or office management environment, preferably within a public sector or municipal context. Essential: A valid, unendorsed motor vehicle driving licence.

Essential: Demonstrated computer literacy, including proficiency in standard office productivity applications such as Microsoft Office (Word, Excel, Outlook). Preferred: A Diploma (NQF Level 6) in Administration, Public Administration, Office Management or any other related and equivalent qualification. Preferred: At least 4 years of relevant experience, with exposure to procurement administration and supply chain processes within a large organisation.

Strong competencies in financial reporting, financial process management, procurement, problem-solving and planning and organising. Excellent interpersonal and communication skills, with a demonstrated ability to work effectively as part of a team and engage with law enforcement or oversight bodies professionally. A resilient, action-oriented work ethic with the ability to manage competing priorities and meet deadlines under pressure.

How to Apply Interested candidates who meet the above requirements are encouraged to apply through eThekwini Municipality's official recruitment channels. Applications should include a comprehensive curriculum vitae, certified copies of all relevant qualifications, identity document and driver's licence. Please ensure that your application clearly references the post title and relevant reference number as indicated in the official vacancy advertisement.

Only shortlisted candidates will be contacted. If you have not received a response within a reasonable period following the closing date, please consider your application unsuccessful. eThekwini Municipality is an equal opportunity employer and applications from persons