Executive and Administrative Assistant

What We Can Achieve Together:As the Executive and Administrative Assistant, you will provide administrative, office, and meeting support that enables staff and leaders to work effectively and advance chapter priorities. You will coordinate travel, calendars, meetings, events, visitor support, and day-to-day office operations while helping ensure a welcoming, organized, and productive work environment.

You will also work closely with chapter staff, leaders, vendors, and internal partners to deliver responsive administrative and operational support. We offer the ability to work a hybrid schedule. Tuesdays and Thursdays are in-person collaboration days, and you will be required to be in office. In addition to Tuesdays and Thursdays, you will be expected to be in-office an additional 1-2 days/week as agreed upon with your supervisor and based on business needs.

(Total of 3-4 days in office per week.)Specific areas of support include, but are not limited to:Executive Administrative SupportProviding administrative support for executive leaders including calendar management, meeting scheduling, travel coordination, expense report preparation, document support, and other administrative activities that help leaders operate effectively. Supporting senior leaders with meeting scheduling and documentation.Office Operations SupportAssisting with day-to-day office operations, equipment and supply management, and vendor-related activities.

Providing backup support for office management functions as needed.Meetings, Events, and Technology SupportCoordinating logistics for meetings and events, including scheduling, room setup, catering, technology preparation, hybrid meeting support, and post-event follow-up.Staff and Visitor ExperienceServing as a welcoming and responsive resource for staff, guests, and non-chapter colleagues. Helping ensure visitors and employees have the building access, parking, information, resources, and support needed for a positive office experience.Administrative Systems and PurchasingSupporting administrative systems and business processes, including expense report processing, technology and office supply ordering, record maintenance, and coordination of purchasing activities.Operational CoordinationCoordinating assigned activities with internal partners and service providers as needed to address specific administrative, facilities, technology, and office support needs and ensure continuity of services.

We're Looking for You:Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. Success in this role requires attention to detail, strong organizational skills, a collaborative mindset, and the ability to anticipate needs and respond effectively in a dynamic environment. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors.

This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! What You'll Bring:Bachelor's degree and 1-year experience or equivalent combination.Experience in business writing, editing, and proofreading.Experience organizing time and managing various activities to meet deadlines.Experience working and communicating with a wide range of people.This position requires a valid driver's license and compliance with TNC's Auto Safety Program.

Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.Salary Information:The starting pay range for a candidate s