Job at a glance
Our client in theautomotive industry in the West Island is currently looking for an Executive Assistant. 5 days a week (no remote work) The Executive Assistant (EA) provides comprehensive executive support to the President & CEO and the broader management team. The EA serves as a key liaison to the Board of Directors and must demonstrate professionalism, discretion, and confidence in all interactions.
All communications with Board members are conducted in English. The role requires fluency in both French and English, with the ability to work comfortably in a primarily French-speaking office environment, while producing professional written and spoken communications in both languages. Advantages Advantages: -Monday-Friday 8AM-5PM (Flexible) -Competitive salary 80,000$-85,000$ -Free parking -Full benefits (Medical, Dental) -RRSP after 6 months -Vacation 3-4 weeks (negotiable) -Be part of a stable and growing company -Activities paid by the company (BBQ, Pizza) -Have a dynamic and friendly team -5 minutes drive from a shopping center, grocery store and restaurants -Have discounts on all products Responsibilities Key Responsibilities: Executive Support Manage the President & CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare correspondence, reports, presentations, and other documents in both French and English as appropriate. Draft and edit high-level communications with clarity, accuracy, and discretion. Coordinate internal and external meetings, ensuring all logistical details are handled seamlessly. Board of Directors Liaison Act as the main point of contact between the President & CEO and the Board of Directors.
Prepare and distribute Board materials, agendas, and minutes in English only. Coordinate Board meeting logistics and follow-up actions. Maintain strict confidentiality around all Board matters. Management Team Support Provide administrative assistance to members of the senior management team as required. Support team initiatives, prepare materials, and track action items. Assist with preparation and tracking of expense reports, budgets, and other financial documents, including advanced use of Excel for analysis and reporting.
Relationship Management Serve as a professional representative of the President & CEO in interactions with internal and external stakeholders, including dealer-shareholders and key supply partners and OEMs. Handle incoming communications and requests with courtesy, responsiveness, and appropriate prioritization. Communicate effectively with staff in both French and English. Special Projects & Versatility Undertake research and prepare briefing materials.
Manage special assignments and evolving priorities with flexibility and initiative. Contribute wherever needed to support the organization’s commitment to excellence and continuous improvement. Qualifications Qualifications & Requirements Fluently bilingual in French and English, with excellent oral and written skills in both languages. Comfortable working in a primarily French-speaking environment.
Minimum 5 years of experience supporting C-suite executives, preferably in a mid-size or entrepreneurial organization. Demonstrated ability to interact effectively, tactfully, and confidently with Board members, senior executives, partners, and clients. Highly organized and detail-oriented, with proven ability to manage multiple priorities and deadlines in a fast-paced setting. Advanced proficiency in Microsoft Office Suite, especially Excel for preparation and tracking of expense reports and related documentation.
Strong writing, editing, and proofing skills in both French and English. English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis Ability to handle sensitive information with the highest degree of discretion and confidentiality. Professionalism, sound judgment, and a proactive approach. Flexibility, adaptability, and willingness to take in