Executive Assistant - SVP Office Support

Executive Assistant - SVP Office Support Job Snapshot Role: Executive Assistant - SVP Office Support Location: Abu Dhabi, United Arab Emirates Industry: Banking Function: Secretary-Executive Assistant Experience: Relevant executive administrative experience Job Type: Full-time Position Overview Executive Assistant - SVP Office Support in Abu Dhabi, United Arab Emirates is a Banking opportunity with First Abu Dhabi Bank focused on providing confidential executive, secretarial, administrative, scheduling, and coordination support to a Senior Vice President.

The role ensures the SVP 's office operates efficiently by managing diaries, meetings, correspondence, documentation, stakeholder access, delegations, events, and administrative workflows while maintaining discretion and compliance with organizational procedures. Job Details Country: United Arab Emirates City: Abu Dhabi Industry: Banking Function: Secretary-Executive Assistant Salary: 12000-18000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any Candidate Nationality: Any Job Type: Full-time Role Context The Executive Assistant provides comprehensive support that enables the SVP to concentrate on strategic and business priorities while ensuring day-to-day office activities are managed accurately and professionally. The position requires strong organizational discipline, confidentiality, judgement, and proactive coordination. It also acts as an important communication link between the SVP and internal departments, external stakeholders, visiting delegations, and other parties requiring access to senior management.

Key Responsibilities * Provide complete secretarial and administrative support to the SVP. * Manage day-to-day office activities to support efficient business operations. * Coordinate administrative requirements across the relevant department or business unit. * Protect confidential information and sensitive executive communications at all times. * Follow established confidentiality procedures and organizational controls.

* Register and track accountable documents where required. * Maintain secure handling of executive records and correspondence. * Manage the SVP 's diary and appointment schedule. * Prioritize meetings according to business requirements and management direction. * Ensure the SVP is prepared for scheduled meetings at the appropriate time. * Assemble relevant documents, briefing papers, and supporting material in advance.

* Coordinate changes to schedules and communicate updates promptly. * Arrange meetings initiated by the SVP. * Draft meeting agenda topics in coordination with relevant participants. * Prepare and distribute meeting documentation. * Record minutes of meetings when required. * Follow up on actions arising from executive meetings where instructed. * Provide personal assistance and correspondence support to the SVP.

* Route incoming correspondence to the appropriate stakeholders. * Draft routine replies and executive communications when appropriate. * Ensure correspondence is handled accurately and within required timelines. * Act as the first point of contact for parties seeking access to the SVP. * Screen internal and external meeting requests. * Prioritize requests according to urgency, relevance, and SVP direction.

* Coordinate appointments with senior stakeholders and external parties. * Maintain a professional and responsive executive office environment. * Prepare departmental and project documentation. * Compile reports, presentations, briefing papers, and meeting packs. * Ensure executive documents are completed and available before discussions. * Review presentation materials for completeness and professional quality.

* Coordinate logistical arrangements for visiting delegations. * Arrange relevant travel or visitor documentation where required. * Support visa arrangements for delegations when applicable. * Coordinate meeting rooms, transportation, access,