Executive Assistant to the Chief Executive Officer (CEO) at Proten International

Proten International is an award-winning and leading international Human Resource and Management Consulting firm that provides a range of Advisory and Transformation solutions. Our focus is to align every organisation’s activities relating to People, Process and Technology closely with its business strategy and vision. Founded in 2011 in the United Kingdom, we have since expanded across Europe and Africa, serving clients across the public and private sectors and various industries including Banking, Oil and Gas, Insurance, Information Technology, Real Estate, Energy, FMCG, Manufacturing and many more.

In 2015, we launched our Africa office in Lagos, Nigeria and have since provided a range of tailored solutions to various organisations. We are recruiting to fill the position below: Job Title: Executive Assistant to the Chief Executive Officer (CEO) Location: Gbagada, Lagos Employment Type: Full-time Job Summary The Executive Assistant will provide high-level executive and administrative support to the CEO, managing the CEO’s time, priorities, correspondence, engagements, travel, approvals, and follow-up actions.

The role serves as a key coordination point for the CEO’s Office, proactively anticipating requirements, filtering requests, tracking decisions and delegated actions, and ensuring the CEO is well prepared for critical meetings, decisions, and engagements. Responsibilities Calendar & Meeting Management: Manage the CEO’s calendar end-to-end, including internal and external meetings, appointments, and engagements.

Assess, prioritize, schedule, redirect, and reschedule meeting requests based on urgency, purpose, participants, and the CEO’s priorities. Anticipate and proactively resolve scheduling conflicts and ensure requests contain the necessary context and supporting materials. Prepare and circulate agendas, briefing notes, presentations, and other materials ahead of key meetings. Take or coordinate minutes and maintain follow-up action trackers to ensure timely closure.

Inbox & Correspondence Management: Manage and triage the CEO’s inbox, prioritizing correspondence requiring action, information, delegation, or follow-up. Flag urgent, sensitive, and high-priority matters requiring the CEO’s attention. Draft, proofread, and issue correspondence on behalf of the CEO with accuracy, professionalism, and appropriate tone. Track outstanding correspondence, requests, and approvals and proactively follow up to closure.

Maintain strict confidentiality and exercise sound judgement when handling sensitive information. Travel, Requisitions & Approvals: Coordinate local and international travel arrangements, including flights, accommodation, visas, itineraries, and logistics. Prepare and process CEO-related requisitions, refunds, reimbursements, and other approvals accurately and within agreed timelines. Liaise with Finance/Accounts and relevant stakeholders to track payments, refunds, and reimbursements.

Maintain an up-to-date tracker of pending CEO approvals and ensure the CEO has the required information to make timely decisions. Project & Task Coordination: Maintain central trackers for CEO commitments, decisions, delegated tasks, projects, and meeting actions. Track deadlines, deliverables, owners, dependencies, and progress across CEO-supported initiatives. Follow up with departments and stakeholders to drive agreed actions to completion.

Identify overdue, stalled, or at-risk actions and escalate them to the CEO with concise summaries and recommended interventions. Consolidate departmental updates and reports into concise executive summaries. CEO Briefing & Executive Support: Prepare concise daily/weekly summaries covering key meetings, priorities, pending decisions, outstanding actions, and matters requiring the CEO’s attention.

Anticipate the CEO’s information and administrative requirements based on upcoming commitments and priorities. Support preparation for presentations, speeches, management engagements, and external mee