Financial Administration Specialist

Department CTSI CLINICAL RESEARCH SERVICE (IN-PCIR-IUINA)Job Summary The Financial Administration Specialist provides overall administrative and financial management for the Indiana Clinical and Translational Sciences Institute (CTSI) Clinical Research Center (CRC). This position is a contact resource for the CRC and has an impact on how the area is perceived by our customers.Department-Specific ResponsibilitiesServes as CRC ambassadorIndependently organizes and maintains management of protocols that involve CRC services including, but not limited to new study submission, study review and approval, maintenance (monitoring Institutional Review Board (IRB) annual renewals, updates to study team), and closeout for approximately 250 protocols at any given timeCoordinates new study submissions review and approval process; assigns reviewers for new submission; ensures reviews are completed within specified timeframe; ensures all required documents have been received; tracks regulatory approvalsMaintains study submissions post submission process to ensure accurate information, up-to-date documents, and regulatory approvals have been providedCompletes close-out procedures when study is completeMonitors study activity, contacts study team to determine whether study should be closedTracks each study in multiple systems, monitors efficiency, and ensures regulatory requirements are metCommunicates study status to investigators and study teamsCommunicates with principal investigator (PI) and study team regarding IRB and regulatory approvals, annual renewals, amendments and study closureOversees collection and reconciliation of CRC census and other required metrics using multiple IU and IU Health SystemsProvides required data for internal quarterly reports and the National Institutes of Health (NIH)-required Annual ReportCoordinates biweekly Indiana CTSI CRC management meetingEducates PIs and their staff on the protocol submission process, CRC Visit Request Form, and unit configurationEducates and coordinates schedule for Life-Sciences interns who choose to spend the school year with the CRCDevelops and implements appropriate CRC policies and proceduresAssists with projects and other administrative tasks as neededIndependently charges study grant accounts when CRC resources have been utilizedCreates and maintains billing codesCompletes weekly audit of billing codes used for every study visit that occurredMaintains current grant account numbers for each CRC studyCreates monthly report with study visits completed and corresponding billing codeCharges appropriate grant accounts via iLAB for services / resources providedUploads monthly report into iLAB for billing completionMonitors iLAB for billing accuracyResponds to inquiries from Department / Division business managers regarding study visit chargesServes as the key point of contact for the Indiana CTSI CRCMonitors CRC group email accounts and swiftly responds to inquiriesInteracts with investigators, study teams, account managers, sponsors, IU Health, study participants, etc.Monitors CRC information provided on Indiana CTSI website and requests updates as neededApproves purchases against the CRC recharge accountDevelops and implements policies and procedures related to administrative tasksGeneral ResponsibilitiesApplies knowledge to accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or collegeMakes recommendations on policies and guidelines for division/department activitiesMonitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrityManages general appropriation, endowment, federal and non-federal grants and contracts, and gift fundsDevelops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipm