Job at a glance
Position Summary We are seeking a detail-oriented and organized Human Resources & Administrative Assistant to support our daily HR operations, administrative functions, front desk coordination, and early-stage customer service. The ideal candidate is professional, proactive, and capable of multitasking in a fast-paced office environment. Key Responsibilities Human Resources Support Assist with recruitment and onboarding processes Maintain employee records and HR documentation Support payroll preparation and attendance tracking Coordinate employee communications and internal notices Assist with WSIB, insurance, and compliance documentation Support performance review and HR policy implementation Administrative Support Manage office supplies and vendor coordination Prepare internal documents, reports, and correspondence Schedule meetings and maintain calendars Support management with daily administrative tasks Maintain organized filing systems (digital & physical) Front Desk Duties Greet visitors and clients professionally Answer and direct phone calls and emails Manage incoming and outgoing mail and deliveries Maintain a clean and welcoming reception area Customer Service (Pre-Sales / Early Stage Support) Respond to initial customer inquiries Coordinate appointments and follow-ups Maintain customer information records Support project team with documentation and communications Qualifications Diploma or Degree in Business Administration, Human Resources, or related field preferred 1–3 years of experience in HR, administration, or customer service Strong organizational and multitasking skills Excellent written and verbal communication skills Proficient in Microsoft Office (Word, Excel, Outlook) Knowledge of HR compliance and workplace regulations (Ontario experience preferred) Professional attitude and strong interpersonal skills Key Competencies Confidentiality and integrity Attention to detail Time management Problem-solving ability Team collaboration What We Offer Competitive compensation Professional development opportunities Supportive and collaborative work environment Growth opportunities within the company