Jacobs Academy Coordinator (Program Management Assistant)

Department JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)Job Summary Department Specific ResponsibilitiesCoordinates Academy programs, events, and logistical details.Maintains program calendars, records, and other operational documentation.Coordinates communications with participants, faculty, staff, and external partners.Supports enrollment/registration and participant communications.Prepares reports and program materials.Maintains and improves administrative processes and documentation.Serves as a primary point of contact for routine Academy questions.Supports data collection and evaluation of Academy programs.General ResponsibilitiesConducts research and compiles materials and information for departmental programs.Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.Serves as liaison for department; coordinates activities and exchanges information.Qualifications Combinations of related education and experience may be considered.

Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequiredHigh school diploma or equivalent (such as HSED or GED)WORK EXPERIENCERequired4 years of related work experience.SKILLSRequiredProficient written and verbal communication skills.Maintains a high degree of professionalism.Demonstrates time management and priority setting skills.Demonstrates a high commitment to quality.Possesses flexibility to work in a fast paced, dynamic environment.Highly thorough and dependable.Possesses a high degree of initiative.Ability to build strong customer relationships.Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work Location Indiana University (IU) Bloomington Campus.This is an in-person position.Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP)Learn more about our benefits by reviewing the IU Benefit Programs Brochure.Job Classification Career Level: MasteryFLSA: NonexemptJob Function: General AdministrationJob Family: Program ManagementClick here to learn more about Indiana University's Job Framework.Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.

This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application wit