Office Coordinator (Part-time; French-speaking)

Come work at the heart of Europe’s largest network of environmental citizens organisations and help us build a workplace that reflects our values and provides a nurturing environment for people who drive change About us The EEB is the largest network of environmental citizens’ organisations in Europe . We bring together close to 200 member organisations in more than 40 countries, representing some 30 million individual members and supporters.

We advocate for progressive policies to create a better future where people and nature thrive together . Our commitment to fairness, equality, diversity and wellbeing The EEB strives to be a fair, inclusive, safe place and a welcoming and learning organisation. We are an equal opportunity employer and encourage applications from a diverse range of candidates. Your experience matters . Please consult our Diversity, Equality and Inclusion Policy .

Please do not use pictures in your CV. Do leave out any information that may contribute to unconscious bias such as reference to your nationality, date or place of birth. We respect our employees’ lives outside of work, support colleagues in care roles, and take work-life balance and wellbeing seriously. How You’ll Have an Impact As our Office Coordinator, you will ensure office and facilities management and provide support to our internal events.

This includes: You will manage and procure office supplies in line with the office budget, oversee implementation of our office policies and manage our digital and physical archive. As our Office Coordinator you will be our liaison with the building management and ensure our office is a safe and welcoming space for our colleagues and external guests. You will also provide logistical support for our in-house events, supervise the office space during events and support farewell parties for departing staff and other social events.

This role offers room to grow, professionally and personally. You’ll work closely with and report to the Head of HR and Admin and collaborate with the Prevention Advisor, the Events Manager, and colleagues from the Finance Team and, of course, the whole EEB team. Office management: (20%) Manage and procure office supplies in line with EEB’s internal procedures Manage: the office budget and approve all relevant invoices all contracts relevant to office management the EEB’s digital and physical archive and ensure regular clean ups Maintain the office strategy and relevant policies and oversee implementation Facilities management (20%) Contact person for all facilities management issues Liaise with the building’s management Track issues in the office, ensure follow-up with technicians and timely solutions Ensure office equipment, including kitchen and office space, is in good condition and working Ensure recurrent inspections take place to ensure legal compliance Ensure maintenance of terrace Events support (5%) Provide logistical support for in-house events Supervise the office space during events Support farewell parties for departing staff, staff drinks and other social events Who You Are You’re an experienced professional who enjoys combining solid technical knowledge with a people-centred approach.

Ideally, you have at least five years of relevant office and facilities management experience. Your Skills & Experiences Strong organisational skills with a sharp eye for details Experience in managing budgets and following financial rules Experience in managing an office Experience in facilities management Communication skills to follow up and negotiate outcomes Ability to prioritise multiple tasks and work independently Ability to initiate and coordinate specific projects Strong communication skills in spoken and written English and French Assets That Make You Stand Out Experience working for non-profits.

Your Values You care about the environment and subscribe to the EEB’s values . Why You’ll Love Working with Us A part-time permanent contract of 50% FTE (that is, 19 hours a week)