Office Experience Assistant (Temporary)

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What You'll Do You are a key member of the Office Services team responsible for the staff & visitor experience of the office. You will team with other members of the Office Services Team to drive day to day operations of the office. YOU’RE GOOD AT:  Proactively greeting & supporting staff & guests while in the Los Angeles office Teaming with reception to reserve & track available shared space Being a key resource for our staff & guests, including: o providing directions & tips for in the office and greater Los Angeles area o Implementing concierge service – including catering and meeting support Maintaining overall appearance of the office: Proactively checking conference rooms, communal areas, offices, and workstations often throughout the day to ensure that work areas are clean, and supplies are fully stocked Monitoring housekeeping for both individual and common spaces Checking all printers to make sure they are operating and organized, disposing of any confidential material in a timely manner Acting as a resource during office repairs, liaising with office services team, building & vendors as necessary Supporting office engagement Suggest and solicit creative ideas to keep our engagement & events fresh and motivating Assist with affiliation events, including annual holiday party, summer retreat, offsite meetings and events, internal "celebrations" events, etc.

Providing logistics support during office events and manage on-site vendors Provide support to others planning events (e.g. Cohorts, DEI, Social Committee, etc.) Act as on-site facilitator for event attendees during office happy hours and client meetings Partner with Office Service and Engagement Lead on data analysis and management projects monthly Partner with Office Service and Engagement Lead to continuously update office documents Coordinate event communication – prepare guest lists and invitations, send confirmations, and track RSVPs Assist with budget estimates and options to ensure events remain within budget guidelines Catering coordination: Ordering catering and setting up food and beverages for numerous office meetings and events Track catering budgets and invoices Researching and developing relationships with local Houston caterers Office supplies: Ordering supplies and ensuring appropriate supplies are stocked and organized in shared workspaces   Kitchen coordination: Maintaining office kitchens, including proactively replenishing all kitchen supplies, food/drinks, etc.

Heavy lifting required which can include large cases of food and drinks; able to use a step ladder Responsible for overall cleanliness and organization of office kitchens during the day. Ensuring proper maintenance of kitchen equipment and disposal of trash. Conference room coordination: Responsible for overall cleanliness of conference rooms and ensuring they have adequate supplies. Coordinating with meeting organizers & office services team to ensure all meeting needs are met, including catering, furniture arrangement, IT and other room set-up Good working knowledge of our conference room/meeti