Offshore Client Services-Finance and Admin clerk

Finance & Administration Clerk – Offshore Client Services Hours of Work: 08:00 – 17:00 Department: Finance / Client Services Department Base: Port Elizabeth Reports to: Designated Client Supervisor Job Summary The Finance & Administration Clerk provides general financial and administrative support to offshore clients. The role is primarily transactional and administrative in nature and may support a variety of finance functions depending on client requirements.

These may include accounts payable, accounts receivable, stock administration, reconciliations, data capturing, document processing, reporting and general finance administration. The successful candidate will be required to work accurately, efficiently and within agreed deadlines and client service levels. The role requires a high level of attention to detail, good organisational skills, proficiency in English and the ability to work effectively as part of a remote and/or international team.

As the employee may be allocated to different clients or functions over time, adaptability and a willingness to learn new systems, processes and procedures are essential. Minimum Qualifications and Experience Matric / secondary school qualification. A tertiary qualification or studies in Accounting, Finance, Business Administration or a related field would be advantageous. Previous experience in a finance, bookkeeping, accounts or administrative environment would be advantageous.

2 years' relevant experience; suitable graduates or candidates with strong administrative aptitude may also be considered. Basic to intermediate Microsoft Excel skills. Computer literate and comfortable working with Microsoft Office and electronic document management systems. Exposure to accounting or ERP systems such as Syspro, Pastel, Sage or similar would be advantageous. Good command of English, both written and verbal.

Ability and willingness to learn new financial systems and client-specific processes. Key Competencies and Soft Skills High attention to detail and accuracy. Strong administrative and organisational skills. Ability to follow instructions, procedures and documented processes. Disciplined and methodical approach to work. Ability to prioritise tasks and meet deadlines. Good communication skills. Willingness to ask questions and escalate issues when required.

Team player with the ability to work effectively in a remote environment. Ability to work independently once adequately trained. Reliable and accountable for assigned responsibilities. Adaptable and willing to learn. Comfortable working with repetitive and high-volume transactional tasks. Strong commitment to confidentiality and data security. Client-service orientated. Main Duties / Key Results Areas 1.

Stock Administration Capture and process stock transactions. Assist with recording stock movements accurately and timeously. Maintain stock sheets, schedules and databases. Assist with matching stock transactions to supporting documentation. Capture goods received and other stock-related information where applicable. Assist with investigating differences between stock records and supporting documentation.

Ensure allocated stock administration tasks are completed within required deadlines. 2. Accounts Receivable Administration Capture customer receipts and other transactions where required. Assist with customer account reconciliations. Allocate receipts against customer accounts. Assist with obtaining and maintaining supporting documentation. Follow up on outstanding information and account queries.

Assist with general accounts receivable and debtor administration. 3. Accounts Payable Administration Capture and process supplier invoices accurately and timeously. Match invoices to purchase orders, goods received documentation and other supporting documentation where applicable. Assist with supplier account reconciliations. Request outstanding invoices, statements and supporting documentation. Assist with investigating and resolving suppl