Offsite Fund Accounting, Operations & Reporting Coordinator

Job Title  Offsite Fund Accounting, Operations & Reporting Coordinator  About the Company  An Asia-based private multi-strategy investment platform that backs innovative, technology-driven businesses across stages and jurisdictions, with exposure to data-driven research and systematic approaches to investing. Position Summary  We are seeking a detail-oriented Fund Operations & Reporting Coordinator to support the day-to-day operations of multiple private funds, working closely with the General Partners, our Fund Administrator, and Investment Manager.

The role covers coordination of reporting and compliance processes (including AML/KYC), expense and reimbursement handling, and preparation of management accounts and fund updates. Key Responsibilities  Coordination with Fund Administrator and Investment Manager  Act as primary operational point of contact with the external Fund Administrator and Investment Manager for multiple funds. Coordinate periodic and ad-hoc reporting deliverables (capital account statements, NAV packs, quarterly reports, annual financial statements, regulatory filings , and other information requests) to ensure timeliness and accuracy.

Manage and track AML/KYC and investor onboarding/refresh processes in collaboration with the Fund Administrator, including follow-up with investors and internal stakeholders, responding to routine operational queries, and coordinating related notices and investor portal updates, as needed. Support annual fund audits by coordinating document requests between GPs, Fund Administrator, auditors, tax advisors, and other service providers.

Maintain internal calendars and checklists for recurring fund operations (capital calls, distributions, reporting, regulatory deadlines). 2. Expenses, Payments, and Reimbursements  Process and track fund- and manager-level expenses (legal, travel, due diligence, admin, marketing, etc.), ensuring proper coding, approvals, and documentation. Coordinate reimbursements to GPs and staT, ensuring consistency with fund documents, expense policies, and tax treatment guidance.

Prepare payment instructions and liaise with banks, the Fund Administrator, and internal signatories to ensure timely settlement of invoices, fees, and distributions, and investment-related payments, including administrative support for investment closings and execution follow-ups, as needed. Maintain up-to-date expense registers and support monthly/quarterly reconciliations with the Fund Administrator’s ledgers.

3. Management Accounts and Internal Fund Reporting  Prepare and maintain management accounts for the GP entities and management companies (P&L, cash flow, balance sheet) using data from the Fund Administrator and internal systems. Support the review and internal validation of fund NAVs, capital account statements, and performance metrics and other fund or portfolio reporting data prepared by the Fund Administrator or collected internally.

Compile periodic internal fund update packs for partners: portfolio positions, capital calls and distributions, unfunded commitments, fee schedules, and key KPIs, and other portfolio monitoring and reporting information. Assist with annual budgets, forecasts, and variance analysis for funds, GP entities, and management companies. Assist with tax filing 4. Compliance, Controls, and Process Improvement  Help ensure operational adherence to fund documents, side letters, and relevant AML/KYC and regulatory requirements (in coordination with Fund Administrator, legal, and compliance).

Maintain and improve standard operating procedures (SOPs), process checklists, and documentation for fund operations and internal reporting. Support data integrity and record-keeping across internal systems, document repositories, investor portals, transaction files, and portfolio monitoring trackers. Identify opportunities to streamline and automate recurring workflows (e.g., templates for reimbursements, reporting packs, dashboards).

Candidate