Secretary and Administrative Assistant - Sainte Anne De Bellevue

We are looking for an energetic and enthusiastic candidate to take on the role of a secretary on a permanent basis. This position offers an excellent opportunity for an individual to grow and add value to a supportive company. If you have a passion for administration, then this is the place for you. Advantages Monday-Friday 8AM-4:30PM Permanent position Benefits : Dental, Medical, Vision RRSP - paid by employer 2 weeks vacation competitive salary Responsibilities The Secretary will provide secretarial services and administrative support to managers, department members and those located nearby.

Knowledge of day-to-day work office and comprehension of the organization, its programs and procedures. Work independently, with minimum supervision and detailed instructions. Tasks • Prepare, review and update the various reports (daily, weekly and monthly) related to the department. • Perform date entry in various internal systems. • Perform purchase requisitions, prepare proposals, shipping orders.

• Process travel requests and obtain required approvals. • Perform budget monitoring. • Read and review correspondence. Prepare, read, fix page layout and translate various documents related to the department or programs. • Participate, where required, to the team meetings, perform required follow-ups. Record and prepare meeting minutes. • Prepare the presentations for the meetings, reports and other related documents from instructions sent by his manager.

• Coordinate the internal distribution of the information received by email or mail. • Answer requests received by phone and email. Forward phone calls and messages to concerned people. • Schedule and confirm appointments, interviews, meetings and teleconference appointments and book the rooms. • Obtain approvals for invoices and be able to answer questions regarding expenses. Perform budget monitoring.

• Perform expense reports and distribute cheques. • Prepare the visitors' visits and required documentation, if necessary. Welcome visitors and lead them to the concerned person. • Order office supplies and keep inventory according to allocated budget. Coordinate the purchase, if applicable, of material for new employees. • Plan, manage and update electronic and paper documentation filing. Update files according to the needs of the department including archive folders.

• Prepare and send catering service orders. • Replace at main reception. • Prepare, support and perform, as needed, onboarding of new employees, including, but not limited to: IT request forms, equipment delivery and onboarding sessions. • To manage, maintain and coordinate the contractors and consultant invoice payment, including but not limited to: hours verification, approval process. • Perform other related duties specific to each function and according to the assigned department Qualifications • Two (2) years or more of relevant experience in administrative support or secretarial studies • College education in office automation or the equivalent.

• Customer service oriented individual. • Team spirit. • Proactive, dynamic, resourceful and autonomous individual. • Able to manage time and timelines. • Able to work without direct supervision. • Superior advanced level knowledge of the following software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc. • Working knowledge of office skills. • Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers.

• Possess good judgement • Must be flexible and open to change •Bilingual oral and written French and English. • English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis Summary Why Randstad? There are lots of great jobs, great companies and great bosses. At Randstad, we're here to help you find the right combination. If you don't already have a Randstad profile and are interested in this position, we invite you to call us at 514.69