Job at a glance
Secretary III The Secretary Level III supports the DOE, Richland Operations and Office of River Protection and reports to the Program Manager. This position is 100% on-site. Street Legal is currently seeking multiple Secretary Level III to join our project in Richland, WA. Level III Secretaries shall provide support to division level or direct report organizations that include tasks at a higher level of complexity and volume.
Level III Secretaries shall demonstrate deeper levels of competence, capability, and understanding of the work environment. Additionally, Level III Secretaries may perform cross-functionality for other organizations. Duties include: Performing general office tasks, such as keeping simple records, filing electronic and paper copy records and reports, generating reports and presentations, performing photocopying and collating documents, letters, and other office materials.
Providing real-time scheduling support by coordinating and/or establishing office and virtual meetings, booking appointments, and preventing conflicts, assembling established background materials, as well as ensuring equipment is available and operational prior to events. As directed may attend meetings and record and report on proceedings. Scheduling and setting up conference rooms and/or offices for DOE Headquarters (HQ) teams and visitors as directed.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations, as well as processing authorizations and vouchers. Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures. Preparing routine non-technical and complex correspondence and assisting in the preparation of various management reports and documents.
Reviewing outgoing material and correspondence for internal consistency and conformance with agency procedures, interfacing with technical staff to bring activities to closure. Coordinating information to facilitate completion of tasks and prepare presentation Performing data entry to enter, retrieve, change, and present text, tabulations, or statistical data. Submitting requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly.
Supporting DOE Hanford's (ORP and RL) emergency management requirements for 2420, 2430 and 2440 Stevens Center Place by serving in a Staging Area Manager and/or Personnel Accountability Aide role. Duties as follows per DOE procedure DOE-PRO-SES-50465. Assisting with day-to-day management of office supplies to include coordinating requirements, tracking deliveries, assisting with placing orders, and ensuring office supply needs are met.
Maintaining office supply inventories and organizing deliveries to and from the Stevens Center Complex (2420, 2430, and 2440 Stevens Center Place in Richland, WA). Assisting with market research to support and maintain office supplies and other ancillary services. Collecting data to support budgeting activities for additional office supplies and/or ancillary service needs. Assisting federal counterparts with P-Card purchase actions, and ensuring actions comply with DOE-Hanford procedures.
MINIMUM QUALIFICATIONS REQUIRED Minimum of 6-10 years' experience in an office or business environment (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel, and schedule management. Experience with multiple customers of a manager's staff of (5 - 40 individuals) Assists and/or back-up for next level manager's office secretary as needed. Strong clerical, administrative, and organizational capabilities.
Proficiency in operating within the Microsoft Office environment, familiarity with Microsoft messaging and collaboration software, and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/cler