Senior Assistant Property Manager

Overview Federal Realty Investment Trust is a proven leader in the ownership, operation, development and redevelopment of premium retail real estate in the country's best markets. We consider ourselves one of the most innovative and dynamic real estate companies with which one can work. Interested candidates who research Federal Realty will learn about our high quality community shopping center and mixed use property portfolio.

Federal Realty's well-respected real estate investment and management team delivers a significant combination of both modest and large, value-add investments; being part of the team that conceives of and delivers these investments is very rewarding. While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we function and operate more like a small company.

Team members with initiative and proven ability get involved in many facets of executing Federal's business plan. We encourage you to follow Federal Realty Investment Trust on LinkedIn. Federal Realty Investment Trust is currently seeking a Senior Assistant Property Manager. This person will work closely alongside the Regional Property Manager, completing the administrative tasks required to run the property and serving, together with the Regional Property Manager, as a point of contact for tenants and vendors.

This person has a passion for world class customer service and thrives in a fast-paced dynamic environment. For the right candidate who demonstrates exceptional operational leadership, sound financial judgment, and the ability to build strong tenant and vendor relationships, this role may create opportunities to take on greater property management responsibility for Federal's Central Virginia Portfolio over time, based on business need and demonstrated performance in the role.

The candidate must be detail oriented, highly organized, and enjoy working in a team environment while performing administrative and project-oriented tasks that ensure the smooth operation of the property. The position is based in Charlottesville, Virginia but will include travel to other properties in the portfolio. Responsibilities Work closely with and provide direct administrative support to the Regional Property Manager across day-to-day property operations Serve, alongside the Regional Property Manager, as a point of contact for merchants' daily operating needs, including general maintenance, tenant utilities, trash, and parking management, ensuring timely, high-quality resolution and escalating complex issues appropriately Work with the Regional Property Manager to coordinate and evaluate third-party vendors providing security, landscaping, and other services, including reviewing scopes of work and service quality Assist with each property's financial operations, assisting the Regional Property Manager on the preparation of annual operating budgets, monitoring purchases and expenses for cost effectiveness and budget compliance, preparing monthly variance and quarterly forecast reports, and reviewing monthly financials, accounts receivable reports, and sales reports prior to distribution Assist with the preparation of job specifications, competitive bid collection, and vendor selection recommendations for maintenance projects and service agreements Complete the property's administrative functions, including written correspondence, calendars, meeting logistics, uniform and signage ordering, and the collection and tracking of Certificates of Insurance for tenants and vendors Maintain and continuously improve property operations files, systems, and supplies Complete the invoice and accounts payable process, including preparation of vendor maintenance forms for new AP Workflow set-ups, coding and researching invoices, and troubleshooting discrepancies Prepare and review expense reports and process check requests as needed Maintain and update tenant contact lists for regular and after