SLLC 5481 - Secretary to CEO - 487009

Please ensure that you read the full advert text and do not submit a CV, as these will be disregarded as they do not form part of SLLC application process. If you require to submit additional information to support your application, please upload this under supporting documents. Internal applicants must apply via Opportunity Marketplace. Job Description Location: Floor 5, SLLC Headquarters, Almada Street, Hamilton No of Posts: 1 Hours: 35 per week Work Pattern: Monday to Thursday 8:45am - 4:45pm (1 hour unpaid break), Fri 8:45am - 4:15pm (30 mins unpaid break) Salary/Hourly Rate: £37,702 - £38,779 Duration: Permanent Job Profile: Click here to view South Lanarkshire Leisure and Culture (SLLC) is seeking a highly organised and professional CEO Secretary to provide vital secretarial and administrative support to the Chief Executive and Heads of Service.

This is a key role within our Leadership Team Support Service, requiring discretion, initiative, and excellent communication skills. Key Responsibilities: Manage diaries, meetings, travel, and hospitality arrangements for senior leaders. Prepare and circulate reports, correspondence, and documentation. Liaise with elected members, board members, council departments, and external agencies. Maintain confidential records and databases.

Supervise other secretarial staff and delegate tasks effectively. About You: We're looking for someone who: Is proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Has experience in minute taking, diary management, and supporting virtual/in-person meetings. Demonstrates excellent organisational skills and attention to detail. Can manage competing priorities and maintain confidentiality.

Is flexible, resilient, and confident under pressure. Has strong interpersonal and communication skills. A relevant qualification (e.g., HNC/HND in Business Administration) and knowledge of SLLC's governance structure are desirable. Hybrid Working: This post operates on a hybrid working basis, combining office-based and home working. The successful candidate will be expected to attend the office on designated days, with the flexibility to work remotely for the remainder of the week.

Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents Describe your experience in providing high-level secretarial or administrative support to senior executives. Include examples of diary management, meeting coordination, and handling confidential correspondence. How have you managed communication and liaison with diverse stakeholders such as elected members, board members, and external agencies?

Please provide a specific example that demonstrates your professionalism and discretion. Tell us about a time when you had to prioritise multiple tasks under pressure. How did you ensure deadlines were met while maintaining accuracy and attention to detail? If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.

Please Apply online - All correspondence will be via your email address Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position. Any candidate canvassing elected members or employees, either directly or indirectly, in relation to recruitment, will immediately be disqualified.

Overseas Criminal Records Check An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of twelve months in the past 10 years. Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translate