Job at a glance
Administrative Assistant Let’s start off with the most important part-what’s in it for you: The Perks *Eligibility of perks is dependent upon job status Annual Salary Range: $60,000 to $65,000 DOE Cellphone Allowance Paid Time off & Holiday Pay (Because Balance Matters) Benefits - Medical, Dental, Vision, Disability, 401K HSA/FSA Plans -with employer contribution Values Based Culture (#OMGLIFE) Culture Add (Creating Space for Fresh Perspectives) Referral Bonus (Get Paid to Recruit) Discounted Lodging, Dining, Spa, Golf, and Retail (Yes, Discounted Travel!) Employee Assistance Program “Columbia Cares” Volunteer Opportunities Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion) Task Force Work Opportunities (Grow your career in idyllic locations across the globe) Online Learning Platform to Help You Grow!
Get Paid Daily (Make any day payday) Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more) Our Commitment to you: “People never forget how you made them feel.” Maya Angelou’s famous statement serves as a rallying cry throughout Columbia Hospitality and fuels our collective drive - and success.
Our people are our purpose, and our brand is our people. We seek extraordinary individuals who drive our brand promise of Creating Exceptional Experiences. We are a people-first organization, ignited from the inside to succeed on the outside. We are a tight-knit, inclusive, values-driven team and we trust one another to have each other’s backs. We show up every day with open hearts, an inclusive mindset, and a genuine respect for those around us.
We have fun, grow together, and strive to leave a positive lasting impression on everyone we meet. What Success Looks Like: Your Impact Leadership Support Provide administrative and operational support to the General Manager and Lodge Manager in the daily management of the property. Schedule and coordinate individual and group appointments, interviews, meetings, conference calls, and other on- and off-property engagements.
Monitor and organize leadership email inboxes; proactively manage meeting requests, calendar invitations, scheduling changes, and electronic correspondence to support timely communication and follow-up. Maintain organized property, project, meeting, and leadership files, including both electronic and physical records. Coordinate travel arrangements, reservations, and itineraries, including flights, lodging, ground transportation, and other travel details.
Assist with purchasing, invoice tracking, expense reports, credit card reconciliations, and other administrative responsibilities. Coordinate meetings and special projects, track action items, and follow up on deadlines as directed by property leadership. Handle confidential business and operational information with professionalism and discretion. People & Culture Support Become familiar with key Columbia Hospitality owners and clients, including their preferences, special requests, and service expectations.
Provide day-to-day administrative support to the People & Culture/HR team and hotel or resort management. Organize and maintain records related to required hospitality training, certifications, and compliance documentation. Support Columbia Hospitality initiatives, including employee training, recruiting, onboarding, engagement, and other People & Culture programs. Prepare monthly expense reports and credit card reconciliations for assigned leaders.
Prepare reports and spreadsheets related to staffing, turnover, attendance, and employee records. Maintain confidentiality of employee information and follow company policies, procedures, and applicable employment requirements. Accounting & Finance Support Provide administrative and accounting support to the property finance team. Monitor and record petty cash