Job at a glance
What We Offer This position performs all staffing and scheduling functions including placement of Staffing Office employees through the use of Time and Staffing system to ensure the most efficient allocation of available Staffing Office staff. What You'll Do • Communication: Reviews and advises next shift coordinator(s) regarding current and future staffing needs, as well as any pending issues and/or items needing attention or resolution.
Promotes and maintains professional and courteous relationship with all Leadership, Administrative Supervisors, Clinical Supervisors, and Lead Technologists, thru open communication and prompt resolution to staffing issues. Assists the Staffing Office’s management team with the coordination of communications with float staff pool, other directives, and/or other departments involving operational, educational, or staffing issues.
Maintains communication with patient care areas regarding staffing conditions and needs for additional staff. Must be available to travel to Sites for training, new hire orientation, applicant interviews and follow up with Supervisor to ensure PRN is meeting their commitments/needs. • Scheduling: Prepares accurate and timely schedules. Promotes balanced schedules based on system needs and staff availability.
Understands and effectively articulates the utilization of Time and Staffing principles, along with productivity data, and unit criteria used for hospital and system resource deployment. Works with managers related to scheduling system needs. Must understand the multiple modalities and credentials required for the PRN technologist to work in the multiple facilities. • Staffing/Placement: Effectively deploys correct staff to proper units based on skills/qualifications.
Oversees all placement and movement of float staff. Facilitates staffing by communication with the staff to determine availability. Should have the capabilities of many forms of communication via phone, text, or emails. Cooperates with Patient Flow Coordinators or Administrative Supervisors regarding the needs and possible core staff movement of each facility. Maintains daily contact with department leaders, managers, and supervisor regarding staffing issues.
Communicates staff compliance issues to management team. Recognizes and responds timely and appropriately to staffing issues and problems. Seeks appropriate advice, feedback and guidance on issues outside the scope of job knowledge and duties from Staffing Resource management. Demonstrates ability to forecast staffing shortages across the system utilizing house coverage report and assign appropriate staff based on critical need.
Ensures correct placement of assigned staff to proper Cost Center and Division within Time and Staffing. Ensures proper deployment of direct placement staff based on staffing shortages and critical need. Must be extremely flexible with schedule due to staffing needs for Acute Care and Outpatient Imaging needs. • Time and Staffing/API: Assures accurate posting to Time and Staffing, upon completion of staffing transactions, to insure proper Cost Center/Division charges are applied for payroll activities and report generation accuracy.
Notifies Staffing Office’s management team of issues and problems relating to Cost Center issues. Must review time cards for accuracy and ensure OT is approved by the management team. Responsible for accurate and timely maintenance for upkeep of float staff pool personnel staffing roster. Assures that schedules are maintained for the clinical staff. Communicates with/to float staff to request schedule compliance and notifies management team if noncompliance occurs through reports (as working tools) for demonstration of noncompliance of float staff.
Creates appropriate reports from Time and Staffing and other database reports in order to facilitate efficient staffing practices. Independently, efficiently and accurately demonstrates all technical staffing functions in Time and Staffing wi