Jr. Executive Assistant (3 days/week in Office)

At Electric Mind, Engineering is where strategy meets action. Our team helps organizations cut through complexity—aligning business ambition with technology execution to unlock real, lasting change. You’ll work alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow.

  Electric Mind’s Technology Practice brings together deep engineering expertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes.   We are seeking a highly organized, motivated, and detail-oriented  Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.

  This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment.  The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.   What You'll Do Executive & Calendar Support   Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts   Coordinate internal and external meetings across time zones   Prepare meeting materials, agendas, and briefing documents   Track action items and support timely follow-up   Travel & Logistics   Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance   Prepare detailed travel itineraries   Monitor travel plans and assist with adjustments when needed   Client & Stakeholder Coordination   Serve as a professional point of contact for clients and external stakeholders   Support coordination of client meetings, workshops, and internal events   Assist with preparing client-facing presentations and materials   Maintain confidentiality of client and firm information   Administrative & Operational Support   Process expenses and invoices accurately and in a timely manner   Format, edit, and proofread documents and presentations   Maintain organized digital filing systems and shared drives   Team & Office Coverage   Provide support and backup coverage for Executive Assistants as needed   Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO   Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods   Help ensure smooth daily office operations and continuity of service   Project & Team Support   Support planning and coordination of Partner-led initiatives and internal meetings   Assist with leadership meetings, team sessions, and firm events   Collaborate with Operations, HR, IT, and Finance on administrative requests   Contribute ideas to improve administrative processes and workflows   What You'll Bring 1–3 years of administrative experience (internship, co-op, or entry-level experience welcome)   Strong organizational skills and attention to detail   Ability to manage multiple tasks and shifting priorities   Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)   Strong written and verbal communication skills   Professional demeanor and strong customer-service mindset   High level of discretion and reliability   Flexibility to adapt to front-of-house and facilities responsibilities when required   Eagerness to learn and grow within an executive support role   About Electric Mind   Electric Mi