Job at a glance
We are looking for a talented Project Assistant III to join our remote team, supporting project coordination and sales operations for our Distribution Business. In this role, you will make an impact in the following ways: Support project managers and sales teams by coordinating project activities, maintaining documentation, and tracking key deliverables. Manage project records, dashboards, reports, and databases to ensure data accuracy and timely communication of project status.
Assist with preparing and processing customer submittals, drawings, purchase details, and other project-related documentation. Help identify, track, and resolve project issues while maintaining effective communication with stakeholders. Support project planning activities, including timelines, schedules, budget tracking, and administrative tasks. Collaborate closely with outside sales teams to ensure project information is complete, organized, and accurately maintained.
Facilitate documentation of project learnings, best practices, and process improvements. Maintain project notes, records, and communication updates to support successful project execution. Demonstrate strong attention to detail while managing multiple priorities in a fast-paced environment. Work independently with minimal supervision while maintaining a high level of organization and accountability.
Key Responsibilities Provides administrative and project coordination support to project managers and sales teams. Assists with maintaining project plans, schedules, dashboards, reports, and status updates. Tracks project tasks, deliverables, risks, and action items while ensuring follow-through and accountability. Supports budget tracking, research activities, and project-related reporting.
Maintains project files, databases, documentation, and records with a high degree of accuracy. Processes daily submittals, drawings, purchase details, and supporting documentation. Collaborates with internal stakeholders and outside sales teams to support business objectives. Monitors project activities and communicates updates regarding project progress and milestones.
Supports continuous improvement initiatives and the sharing of lessons learned across teams. Assists with coordinating project logistics and administrative activities as required. Competencies: Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Manages conflict - Handling conflict situations effectively, with a minimum of noise. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Resourcefulness - Securing and deploying resources effectively and efficiently.
Project Issue and Risk Management - Manages the process to identify, assess and prioritize issues and risks using recommended tools and disciplines. Drives actions to minimize, monitor and control risks and issues and to maximize the most positive outcomes possible. Project Management - Establishes and maintains the balance of scope, schedule and resources for a temporary effort (a “project”).
Ensures results/impact from temporary effort are fully realized as possible. Project Resource Management - Develops resource (expense and headcount) plans using recommended project management tools and processes to manage resources effectively. Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the