Accounts Payable Specialist

Description Who is Urgo Medical? Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation.

By joining us, you will discover our mission, our foundation, our commitment to local industrialization, and the authentic energy of our teams. At Urgo Medical, we have many strengths: industrial, R&D, commercial... and all of them are essential. If you want to combine passion, impact, and innovation, this position is for you! Position Overview The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reports, and supplier payments while ensuring compliance with company policies and established internal controls.

This role serves as a key liaison between vendors, employees, and internal departments to facilitate efficient invoice processing and maintain positive business relationships. The Accounts Payable Specialist manages the Accounts Payable shared mailbox, ensuring invoices and inquiries are addressed promptly, routed appropriately, and processed within established service standards. The ideal candidate is highly organized, detail-oriented, and capable of managing a high volume of transactions in a fast-paced environment.

This role is onsite in Fort Worth, Texas. Requirements Duties and Responsibilities Accounts Payable Processing Manage the Accounts Payable shared mailbox, ensuring invoices, payment inquiries, vendor communications, and internal requests are reviewed, assigned, and addressed in a timely manner. Process vendor invoices accurately and efficiently while ensuring compliance with company policies and approval requirements.

Review invoices for proper coding, supporting documentation, purchase order matching, and required approvals prior to entry into the accounting system. Perform two-way and three-way matching of purchase orders, receipts, and invoices, as applicable. Verify invoice information, including pricing, quantities, payment terms, tax treatment, and vendor details. Process non-purchase order invoices and ensure appropriate coding and approval routing.

Monitor invoice workflow and proactively follow up on pending approvals to ensure timely payment processing. Prepare and process recurring payment runs, including ACH, wire, and check payments. Monitor payment schedules to ensure vendors are paid accurately and on time while maximizing available payment terms and discounts. Research and resolve invoice discrepancies, payment issues, duplicate invoices, pricing disputes, and vendor inquiries.

Reconcile vendor statements and proactively resolve outstanding balances and discrepancies. Ensure vendor W-9 forms and other required compliance documentation are obtained and maintained. Assist with annual 1099 preparation and reporting requirements. Monitor accounts payable aging and escalate overdue or unresolved items as appropriate. Maintain organized accounts payable records and supporting documentation in accordance with company document retention policies.

Expense Management Review and process employee expense reports through Concur and other expense management systems. Ensure employee expenses comply with company travel and expense policies. Follow up with employees regarding incomplete, inaccurate, or non-compliant submissions. Process employee reimbursements in a timely and accurate manner. Support employees with expense report questions and system-related inquiries.

Vendor and Internal Support Serve as the primary point of contact for vendor inquiries regarding invoice receipt, payment status, account balances, and payment remittance information. Respond promptly and professionally to inquiries received through the Accounts Pa