HUMAN RESOURCES ASSISTANT

Description JOB DESCRIPTION DEPARTMENT: HUMAN RESOURCES JOB TITLE: HR ASSISTANT I. BASIC FUNCTION: The Human Resources Assistant provides administrative and operational support for the Human Resources Department. This position assists with recruitment, onboarding, employee records management, benefits administration, compliance tracking, and employee support. The HR Assistant serves as a key point of contact for employees regarding HR policies, benefits enrollment, and general employment-related inquiries while ensuring confidentiality and compliance with federal, state, and healthcare industry regulations.

II. INTRADEPARTMENTAL RELATIONSHIPS: Department Officer: Chief Human Resources Officer Reports to: Human Resources Manager Supervises: None III. PRIMARY RESPONSIBILITIES: 1. Human Resources Administration a. Maintain accurate and confidential employee personnel files and HR records. b. Process new hire paperwork, employee status changes, and terminations. c. Assist with onboarding and orientation for new employees.

d. Prepare employment verification letters and other HR-related documentation. e. Support HR audits and compliance reporting activities. f. Respond to employee inquiries regarding HR policies, procedures, and practices. 2. Benefits Administration a. Administer employee benefit programs, including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs. b. Coordinate benefit enrollments, changes, and terminations.

c. Assist employees with benefit-related questions and issue resolution. d. Maintain benefits records and ensure accurate employee deductions. e. Support annual open enrollment activities, including communications and educational sessions. f. Reconcile benefit invoices and coordinate with payroll to ensure accurate benefit deductions. g. Serve as liaison between employees, insurance carriers, brokers, and third-party administrators.

h. Monitor compliance with ACA, COBRA, HIPAA, and other applicable benefits regulations. 3. Recruitment and Onboarding Support a. Assist with posting job openings and maintaining applicant tracking systems. b. Assist in coordinating candidate communications. c. Conduct reference checks and background screening processes. d. Manage orientation program and prepare orientation and onboarding materials.

e. Coordinate pre-employment requirements, including background checks and education verification. 5. Compliance and Reporting a. Assist in maintaining compliance with FQHC, HRSA, OSHA, HIPAA, and employment law requirements. b. Monitor mandatory training completion and compliance deadlines. c. Prepare HR reports and metrics related to staffing, turnover, benefits, and employee demographics. d. Maintain records in accordance with organizational policies and record retention guidelines.

6. Employee Relations Support a. Provide professional and responsive customer service to employees. b. Assist HR leadership with employee engagement initiatives and recognition programs. c. Support performance management and employee communication activities. d. Maintain confidentiality of sensitive employee and organizational information. IV. PERIODIC DUTIES: 1. Participates in Health Center staff problem solving groups.

2. Attends and participates in department meetings, etc. 3. Performs other duties as assigned. V. WORKING RELATIONSHIPS: 1. Inside Health Center: All inclusive. 2. Outside Health Center: Patients/clients, students, vendors, community health agencies, hospitals, insurance companies, Medicare/Medicaid, physician offices, etc. VI. APPROVED WORK LOCATIONS: Carondelet Dutchtown Forest Park Southeast University City RUNG for Women Places for People Any other approved locations added in the future.

VII. QUALIFICATIONS: Associate degree in Human Resources, Business Administration, Healthcare Administration, or related field required. Bachelor's degree preferred. Minimum of 2 years of Human Resources administrative experience required. Experience admini