Multi-State Childcare Compliance Manager
Job at a glance
Description Healthy Kids Extended Day Programs Location: Fishkill, NY — In Person Employment Type: Full-Time Salary: $55,000–$65,000 annually About Healthy Kids Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states.
Our core values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose. As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve. Childcare is different from most businesses. If a product isn't perfect, it can be returned. When you are caring for children, we have to get it right every day, in every location, for every child.
We are looking for a highly organized, detail-oriented professional to join our growing organization as Multi-State Childcare Compliance Manager. Position Overview The Multi-State Childcare Compliance Manager will be responsible for developing, maintaining, and monitoring Healthy Kids' childcare compliance systems across approximately 15 states. A particularly important responsibility will be owning the process that ensures every child enrolled in a Healthy Kids program has all required medical and health documentation on file and up to date.
This person will work closely with Operations, Registration, HR/Onboarding, Payroll, and senior leadership to make sure regulatory requirements are understood, documented, monitored, and acted upon. The ideal candidate is someone who understands childcare regulations and licensing, is extremely organized, follows through relentlessly, and enjoys creating systems that prevent problems rather than simply identifying them after they occur.
Key Responsibilities 1. Children's Medical & Health Compliance — Primary Responsibility Own the company-wide process for ensuring that every child has all medical and health documentation required by the applicable state and program. Maintain a state-by-state matrix of medical requirements, including physical examinations, immunizations, health forms, medical statements, medication authorizations, allergy information, and other required documentation.
Establish and maintain a system that identifies missing, incomplete, and expired medical documentation. Ensure required medical documentation is collected before a child begins attending a program, when required by applicable regulations. Monitor expiration dates and ensure updated documentation is obtained before existing documentation expires. Establish clear follow-up and escalation procedures for families with missing or expiring documentation.
Work closely with the Registration team to ensure medical requirements are incorporated into the enrollment process. Provide Operations and site leadership with actionable reports identifying children whose documentation is incomplete or out of compliance. Conduct regular audits of children's records to verify compliance. Develop automated reminders and tracking systems wherever possible. Report medical-documentation compliance metrics to senior leadership.
Escalate unresolved issues that could create regulatory, licensing, or child-safety exposure. The goal is simple: Healthy Kids should know, at any point in time, whether every enrolled child is medically compliant. 2. Multi-State Childcare Regulatory Compliance Maintain current knowledge of childcare licensing and regulatory requirements across all states in which Healthy Kids operates. Maintain a centralized state-by-state regulatory requirements database.
Monitor changes in childcare regulations and communicate relevant changes to the appropriate departments. Translate complicated regulations into clear, practical requirements and procedures. Ensure new programs and locations understand applicable regulatory requirements before opening. 3. Licensing & Program Complia