Receiving Clerk
Description Company Information: www.volumod.com Volumod (Vol-U-mod) is a multi-family modular construction company located on the Far East Side of Indianapolis, Indiana. Volumod’s team of more than 100 skilled professionals builds apartment buildings and other multi-family housing in sections - called modules - within a heated-and-cooled facility. On the factory floor, each home moves through 20 different stations , including framing, electrical, plumbing, flooring, drywall, siding, roofing, and interior finish, with kitchens and bathrooms installed, to produce a home that is 90% complete!
The modules are then wrapped , transported by semi truck, and lifted with a crane to form multifamily communities. Modular construction improves speed, consistency, quality, and efficiency compared with traditional, onsite construction, bringing value to our clients. At Volumod, we’re not just delivering a better product to our clients. We’re helping transform lives by creating beautiful, affordable housing - sacred spaces where people live and are proud to call home.
We’re also passionate about seeing lives transformed within the Volumod organization as our employees improve their lives with a great job and whole-person support that helps them thrive in every area. We offer living wages, major medical coverage, 401K contributions, and a culture of hope. Will you join us? Job Summary The Receiving Clerk (Inventory Systems & Documentation) is responsible for accurate and timely processing all incoming and outgoing material transactions within the company’s inventory system.
This role plays a critical part in maintaining inventory integrity by ensuring all receipts, returns, and customer pickups are properly documented and recorded. This position is highly detail-oriented and serves as the primary liaison between Receiving, Accounting, and Purchasing to ensure clear communication, accountability, and efficient material flow. Key Responsibilities: Inventory System Management · Accurately enter all receiving transactions into the Fishbowl inventory management system.
· Verify received quantities against purchase orders and packing slips before system entry. · Maintain real-time accuracy of inventory records to support production and financial reporting. · Investigate and resolve discrepancies in coordination with Purchasing and Accounting. Documentation & Record Control · Complete and maintain all receiving documentation, ensuring proper filing and traceability.
· Process and track all return merchandise authorizations (RMAs) and associated paperwork. · Document customer pickups and ensure all materials are properly removed from inventory within Fishbowl. · Maintain organized digital and/or physical records for audit and compliance purposes. Small Parcel & Dock Coordination · Manage and log in all small parcel deliveries (FedEx, UPS, Amazon, etc.) received at the dock.
· Ensure timely distribution of incoming packages to appropriate departments. · Coordinate with warehouse personnel to ensure proper handling and staging of received items. Cross-Functional Communication · Serve as the primary point of contact for receiving-related inquiries from Accounting and Purchasing teams. · Communicate receiving issues such as shortages, damages, or incorrect shipments promptly.
· Support internal teams by providing accurate and timely receiving data. · Process Improvement & Accountability · Help establish and maintain standardized receiving processes and documentation procedures. · Identify opportunities to improve efficiency, reduce delays, and enhance inventory accuracy. · Support efforts to streamline communication between departments and improve workflow consistency.
Work Environment: · Manufacturing plant or warehouse setting · Exposure to machinery, noise, dust, and varying temperatures · Requires standing, walking, bending, and lifting for extended periods · Use of personal protective equipment (PPE) as required Schedule: · Full-time position · Mo