Accountant

Job Title: Accountant Job Description The Accountant will support day-to-day accounting operations with a strong focus on month-end close, accounts payable, accounts receivable, payroll processing, and general ledger activities. This role plays a key part in ensuring accurate financial records, timely reporting, and smooth financial processes within a close-knit, collaborative team environment. Responsibilities Prepare journal entries for month-end and year-end close to ensure accurate and timely financial reporting.

Perform monthly account reconciliations and investigate variances to maintain accurate general ledger balances. Prepare financial reports and research account details as needed to support internal stakeholders and external partners. Process cash receipts from EFT, ACH, credit card, and check deposits and ensure proper application to customer accounts. Process all invoicing of sales order invoices and handle all sales order prepayments in a timely and accurate manner.

Process all credit memos related to product returns and customer discounts and ensure proper documentation and posting. Process all credit card payments and ensure accurate recording in the accounting system. Maintain and update work instructions and process documentation for accounts receivable activities. Review accounts payable invoices for correct general ledger coding and ensure compliance with internal policies.

Process all purchase order and non–purchase order accounts payable invoices, credit memos, and employee expense reports. Process check, ACH, and wire payments for accounts payable according to payment schedules and vendor terms. Perform weekly filing of paid accounts payable invoices and maintain organized vendor files. File non-paid accounts payable invoices and keep records current and accessible.

Prepare weekly accounts payable schedules and other accounts payable reports as needed for management review. Process annual 1099 forms and ensure compliance with applicable reporting requirements. Maintain vendor accounts in the Rootstock system, including setup and ongoing updates. Maintain W-9 and ACH information files for vendors and ensure records are complete and up to date. Maintain ACH accounts in WSFS and ensure accurate and secure handling of electronic payments.

Maintain and update work instructions and process documentation for accounts payable activities. Process biweekly payroll accurately and on schedule in coordination with internal stakeholders and external partners as needed. Maintain timesheet folders and ensure all required documentation is complete and properly organized. Process employee file updates related to payroll, benefits, and other relevant changes.

Process sales and use tax payments and filings to ensure compliance with tax requirements. Manage petty cash, including disbursements, reconciliations, and recordkeeping. Oversee lab coat management, including distribution, tracking, and related recordkeeping as needed. Essential Skills At least 3 years of experience working with accounts payable and accounts receivable. At least 2 years of experience posting journal entries and performing account reconciliations.

At least 2 years of experience using an accounting ERP or accounting software system. At least 2 years of experience using Microsoft Excel for sorting, filtering, and basic functions. Strong knowledge of bookkeeping principles, including debits, credits, and general ledger structure. Proven ability to perform accurate reconciliations and resolve discrepancies. Experience processing invoices, credit memos, expense reports, and vendor payments.

Experience processing cash receipts, credit card payments, and customer invoicing. Ability to prepare and maintain clear work instructions and process documentation. Strong attention to detail and accuracy in data entry and financial recordkeeping. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Strong organizational skills for maintain