Job at a glance
Payroll Coordinator / Project Biller Position Overview We are seeking a detail-oriented Payroll Coordinator / Project Biller to join our accounting team. This dual-role position is responsible for processing multi-state payroll, supporting union reporting requirements, and managing construction project billing activities. The ideal candidate will have strong organizational skills, a customer-service mindset, and the ability to manage multiple deadlines in a fast-paced environment.
Key Responsibilities Payroll Administration Process end-to-end multi-state payroll accurately and on schedule. Maintain employee payroll records, including tax withholdings, garnishments, and tax levies. Review payroll data to ensure compliance with company policies and regulatory requirements. Respond to employee payroll inquiries and provide exceptional internal customer support. Prepare and submit union benefit reports in accordance with union requirements.
Maintain organized payroll documentation and records. Project Billing & Construction Accounting Prepare and manage AIA G702/G703 payment applications and schedules of values. Process contract and time-and-material (T&M) billings accurately and timely. Generate certified payroll reports, MBE/DBE reports, and other project compliance documentation. Collaborate with project managers to collect billing information and resolve discrepancies.
Prepare monthly invoices, pre-bills, and final client billings. Review and collect subcontractor and supplier lien waivers. Ensure project costs are accurately coded and recorded within the ERP system. Assist with progress billings, change orders, and project accounting documentation. Monitor project cash flow and communicate collection concerns when needed. Qualifications 1+ year of payroll processing experience preferred.
Experience with union payroll or union benefit reporting is a plus. Construction billing, project accounting, or construction industry experience strongly preferred. Associate degree in Accounting, Finance, Business, Economics, Mathematics, or related field required. Experience with certified payroll reporting, AIA billing, and progress billings is highly desirable. Proficiency in Microsoft Excel, Word, Outlook, and ERP systems.
Strong analytical, organizational, and problem-solving skills. Excellent communication skills and ability to work collaboratively across departments. Ability to manage multiple priorities while maintaining accuracy and attention to detail. Work Environment Full-time, onsite position. Monday through Friday schedule. Collaborative accounting team environment with direct interaction across project management and operations.
Occasional overtime may be required to meet payroll and billing deadlines. Comprehensive benefits package including medical, dental, vision, life insurance, 401(k) with company match, and paid time off. Ideal Candidate Payroll Administration Multi-State Payroll Processing Union Payroll & Benefit Reporting Certified Payroll Construction Billing AIA G702/G703 Billing Progress Billing Project Accounting ERP Systems Microsoft Excele Job Type & Location This is a Contract to Hire position based out of Willowbrook, IL.
Pay and Benefits The pay range for this position is $24.00 - $29.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD